Executive Assistant

Overview:

The Executive Assistant provides comprehensive administrative and operational support to the Executive Vice President, Chief of Health Plans. This role is responsible for coordinating the day-to-day activities of the EVP’s office, including calendar and meeting management, preparation of correspondence, reports and presentations, tracking of key deadlines and deliverables, and support for departmental initiatives and special projects.

 

Working collaboratively with leaders and colleagues across the organization, the Executive Assistant helps facilitate communication, coordinate priorities, and ensure timely follow-through on requests and action items. The ideal candidate is highly organized, detail-oriented and resourceful, with strong communication skills, sound judgment, and the ability to manage multiple priorities with professionalism and discretion.

 

This is a hybrid position requiring three days per week onsite in our beautiful Manhattan office space.

 

 

Responsibilities:

What We Provide

• Referral bonus opportunities     

• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays   

• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability    

• Employer-matched 401k retirement saving program  

• Personal and financial wellness programs    

• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program

• Generous tuition reimbursement for qualifying degrees   

• Opportunities for professional growth and career advancement and CEU credits    

What You Will Do 

• Plans, organizes and coordinates day-to-day operations and administration of the office of the EVP.
• Assists the EVP with the preparation of correspondence, data and drafting of materials for presentations, reports, publications, etc.
• Reviews, tracks, analyzes, and summarizes Agency and program/department data and reports.
• Maintains calendar of due dates of recurring reports, information and dates as requested by the EVP, as required; follows up on outstanding requests, as necessary. Tracks and monitors annual goals and progress towards completion of assignments.
• Plans, directs, coordinates, undertakes, evaluates, and makes recommendations in connection with designated assignments and projects, as assigned. Makes presentations, as assigned.
• Resolves administrative and policy issues within guidelines. Responds to inquiries from staff and the community.
• Attends meetings as assigned, takes notes and does follow-up after meeting to ensure assignments, projects, and other tasks are progressing on a timely basis. May represent EVP at meetings.
• Reviews monthly G/L and works with EVP on annual budget. Maintains account of business expenditures for all relevant cost centers.
• Utilizes appropriate equipment and computer software packages to provide support to the EVP and other staff, as required.
• Answers and screens telephone calls; takes messages; routes calls and follows up, when appropriate.
• Maintains files, sort mail, directs incoming and outgoing correspondence to appropriate areas for action; determines and, as appropriate, performs other follow-up action.
• Participates in special projects and performs other duties as assigned.

Qualifications:

Education:
High School Diploma or the equivalent Required
Bachelor's Degree Preferred

Work Experience:
Minimum of four years of progressive administrative, business or office management experience Required
Proficient with personal computers, including Microsoft Windows: Word, Excel, and Access Required
Effective oral/written communication and interpersonal skills Required
Ability to multi-task in a fast-paced environment Required
 

Pay Range: USD $37.32 - USD $46.66 /Hr.