Executive Assistant

Client Overview:
Our client, a creative, fast-growing marketing and advertising agency, is seeking an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly. Known for its collaborative culture, innovative campaigns, and high-profile clientele across lifestyle, entertainment, and consumer brands, the agency offers an exciting opportunity within a dynamic creative environment.

Salary/Hourly Rate:
$40/hr

Position Overview:
The Executive Assistant will provide high-level administrative and organizational support to senior leaders and key members of the agency. This role requires someone who can anticipate needs, manage competing priorities, maintain complex schedules, and serve as a trusted point of contact across internal teams.
The ideal candidate is polished, resourceful, detail-oriented, and comfortable operating in a fast-paced, deadline-driven creative environment. This is an excellent opportunity for an administrative professional looking to build experience supporting executives within the marketing, advertising, and creative industries.

Responsibilities of the Executive Assistant:

• Provide proactive administrative and executive support to senior leadership, department heads, and key team members.
• Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.
• Prepare meeting agendas, materials, presentations, decks, reports, and other executive-facing documents.
• Coordinate internal and external meetings, including conference rooms, video calls, and meeting logistics.
• Serve as a professional point of contact for internal teams, clients, vendors, and external partners.
• Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, and transportation.
• Assist with expense reporting, invoice tracking, and other administrative processes for senior staff.
• Monitor calendars, deadlines, follow-ups, and deliverables to ensure priorities stay on track.
• Anticipate executive needs and proactively address scheduling, logistical, and administrative requirements.
• Maintain organized digital files, contact databases, and confidential information.
• Support preparation for client meetings, presentations, events, and team off-sites.
• Assist with onboarding, team events, office logistics, and other operational initiatives.
• Manage day-to-day correspondence and internal communications as needed.
• Serve as a reliable resource for executives and team members, helping troubleshoot issues and keep projects moving.
• Take ownership of special projects and provide cross-functional support as priorities evolve.

Required Experience/Skills for the Executive Assistant:

• 3-5 years of experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar support role.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, shifting deadlines, and competing requests with professionalism.
• Strong attention to detail and follow-through.
• Proactive approach with the ability to anticipate needs rather than simply react to requests.
• Professional and polished demeanor when interacting with executives, clients, and external contacts.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable working independently while collaborating across multiple teams.

Preferred Experience/Skills for the Executive Assistant:

• Prior experience supporting executives, senior leadership, or department heads.
• Experience within a marketing, advertising, PR, media, entertainment, or creative agency environment.
• Familiarity with Slack, Google Workspace, Asana, or similar collaboration and project-management platforms.
• Experience coordinating travel, meetings, events, and executive schedules.
• Interest in creative industries, branding, media, and advertising.
• Experience working in a high-volume environment where priorities can shift quickly.

Education Requirements:

• Bachelor's degree preferred.

Benefits:

• Opportunity to convert to a full-time Executive Assistant role.
• Exposure to senior leadership and high-profile clients within the creative industry.
• Access to industry events and networking opportunities.
• Supportive, collaborative, and creative team environment.
• Atrium Care Package available, upon eligibility, including healthcare plans, discount programs, and paid time off.

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 408916