Executive Assistant
Beacon Hill Staffing Group, LLC
New York, New York
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JOB DETAILS
SALARY
$105,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Brokerage, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Employee Benefits, Executive Assistant Skills , Expense Reports, Financial Services, Fitness, Follow Through, Fortune 500 Customers, Interpersonal Skills, Investment Management, Investor Relations, Legal, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Regulations, Reimbursement, Sales, Social Networking, Time Management, Willing to Travel, Writing Skills
LOCATION
New York, New York
POSTED
23 days ago
Our client is seeking a high‑performing Executive Assistant to support Portfolio Managers and teams within a fast‑paced, high‑volume investment group. This role is ideal for someone who thrives in a fast-paced environment, enjoys team‑based support, and brings maturity, precision, and strong judgment to everything they do. Hours are typically 8:00/8:30am-5:30/6:00pm, fully onsite five days per week, with paid overtime built into the compensation structure.
Key Responsibilities:
- Provide administrative and organizational support to Portfolio Managers and their teams
- Coordinate a high volume of internal and external meetings across multiple stakeholders
- Manage complex calendar planning, proactively screening for conflicts and ensuring seamless coordination
- Build relationships with broker sales teams and Investor Relations to plan meetings effectively
- Log corporate access and broker interactions in internal databases
- Arrange domestic and international travel, including flights, hotels, and ground transportation
- Process expense reports accurately and in a timely manner
- Participate in weekly team meetings and stay closely aligned with team priorities
- Develop a working understanding of the covered sector
- Provide EA support and assist with occasional personal requests from Portfolio Managers
- Collaborate closely with corporate access specialists and other Executive Assistants
Qualifications:
- 5+ years of Executive Assistant or senior administrative experience
- Bachelor's degree required
- Background in financial services or adjacent, high‑intensity environments
- Proven experience supporting teams in a high‑volume setting
- Highly organized, detail‑oriented, and proactive with strong follow‑through
- Mature, professional demeanor with excellent interpersonal skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Compensation/Benefits:
- Up to $105K-$120K base salary + paid overtime + discretionary bonus
- Catered breakfast and lunch daily
- Medical, dental, and vision benefits (employee contribution; strong plans)
- 401(k) with employer match
- Fitness reimbursement and wellness perks
- Work‑sponsored social, networking, and philanthropic events
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/