Executive Assistant
Beacon Hill Staffing Group, LLC
New York, New York
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JOB DETAILS
SALARY
$75,000–$85,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Artificial Intelligence (AI), Biology, Candidate Screening, Compensation and Benefits, Conferences, Continuous Improvement, Detail Oriented, Documentation, Entrepreneurship, Executive Assistant Skills , Fortune 500 Customers, Health Plan, Interpersonal Skills, Inventory Management, Leadership, Legal, Logistics, Multitasking, Operations Management, Organizational Skills, Regulations, Research Skills, Software as a Service (SaaS), Time Management, United States Department of Energy (DOE), Vendor/Supplier Planning
LOCATION
New York, New York
POSTED
19 days ago
Our client, a rapidly growing SaaS company at the forefront of AI-driven financial technology, is seeking a highly organized, personable, and proactive Temp-to-Perm Office Administrator to oversee day-to-day office operations/management while supporting their CTO. Requiring 5 days/week on-site, hours are 9am-5pm daily with expected flexibility/reachability depending on business needs.
With a team of ~25 employees across New York and internationally, the company is experiencing significant growth and scaling quickly. This is a unique opportunity to join a fast-paced, entrepreneurial environment and play a key role in building structure and efficiency within the organization.
Responsibilities:
- Provide executive support to the Chief Technology Office.
- Assist in the recruitment process by screening incoming resumes, coordinating initial candidate outreach, and supporting interview scheduling and logistics
- Review and summarize internal documentation and policy materials to ensure accessibility, consistency, and ease of reference across teams
- Conduct research on industry-relevant technology conferences and events, including identifying opportunities, tracking submission deadlines, and assisting with registration and logistics.
- Support ongoing project management efforts by tracking action items, monitoring timelines, and following up with stakeholders to ensure progress and accountability.
- Coordinate daily office lunch orders
- Maintain office inventory by monitoring and replenishing snacks, kitchen supplies, and general office materials to ensure a well-stocked and organized workspace.
- Assist with office move logistics by coordinating vendor communication, scheduling site visits and viewings, and supporting overall transition planning.
- Manage the preparation and setup for internal visitors and guests, ensuring conference rooms, materials, and hospitality needs are organized in advance.
Qualifications:
- 3+ years of professional experience, tech-industry background required
- AI-savvy with an interest in learning new tools and implementing new processes
- Highly organized with strong attention to detail and ability to multitask
- Comfortable working with minimal direction and taking initiative
- Strong interpersonal skills with a positive, "can-do" attitude
- Polished and professional presence, with the ability to interact with senior leadership
- Tech-savvy and adaptable in a fast-paced environment
Compensation/Benefits:
- 75-85K base DOE + Bonus (combination of cash and stock)
- 100% covered benefits + 401K (planning to match in the future)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/