Executive Assistant

Publicis Groupe Holdings B.V

New York, NY

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JOB DETAILS

SALARY

$60,800–$93,600 Per Year

SKILLS

Advertising, Budget Reporting, Business Strategy, Business Transformation, Communication Skills, Compensation Management, Compensation and Benefits, Consulting, Documentation, Establish Priorities, Executive Assistant Skills , Executive Relationships, Expense Management, Expense Reports, Follow Through, Health Plan, Leadership, Legal, Logistics, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Project/Program Management, Reconciliation, Relationship Management, Sales Management, Sales Prospecting, Schedule Development, Systems Maintenance, Time Management, Value Chain Model, Writing Skills

LOCATION

New York, NY

POSTED

3 days ago

Company description

Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Through a unified and fluid organization, Publicis Groupe partners with its clients across communication, media, data and technology to ensure access to the full breadth of capabilities in every market. Present in over 100 countries, Publicis Groupe employs around 103,000 professionals.

Overview

Publicis Groupe isseeking a highly skilled and proactive Executive Assistant to provide
dedicated support to a C-suite executive within Connected Media. This is a high visibility,
high-impact role that sits at the center of executive operations - requiring exceptional judgment,
discretion, and the ability to anticipate needs in a fast-moving, global organization.

The Executive Assistantwill serve as a trusted partner and operational anchor to a
senior leader, managing complex schedules, communications, events, travel, and priorities with
precision and poise. This individual will also play a key coordination role across internal teams,
senior stakeholders, and external partners, acting as a critical extension of executive leadership.

Responsibilities

Executive Support
• Manage a complex, high-volume calendar with competing priorities, coordinating across
internal and external stakeholders globally
• Arrange and oversee all travel logistics, including international itineraries, ground
transportation, and accommodations (domestic & international)
• Prepare briefing materials, agendas, and pre-read documents for meetings, ensuring the
executive is informed and equipped for every engagement
• Handle sensitive correspondence, communications, and follow-up on behalf of the
executive with professionalism and discretion
• Track action items, decisions, and deliverables arising from meetings, ensuring timely
follow-through across stakeholders

Operational Coordination
• Serve as the primary point of contact between the executive office and internal
departments, including Finance, HR, Communications, Legal, and external agency
partners
• Manage expense reporting, budget reconciliation, time entry requirements and approval
workflows with accuracy and timeliness
• Coordinate logistics for executive-level meetings, offsites, and client & internal events,
partnering with the PM Events team as needed
• Maintain organized systems for information management and documentation

Stakeholder & Relationship Management
• Build and maintain strong relationships with executive assistants and chiefs of staff
across Publicis Groupe and client organizations
• Manage inbound requests with professional judgment, triaging and prioritizing based on
business urgency and relevance
• Represent the executive office with the highest level of professionalism in all written and
verbal communications

Strategic & Project Support
• Support the Chief of Staff in the preparation of presentations, reports, and materials for
board-level, client, and industry engagements
• Assist in the management of special projects and pivotal initiatives as directed,
tracking achievements and ensuring accountability (i.e., prospecting, corporate strategy,
etc.)
• Anticipate needs and proactively address issues before they advance, demonstrating
sound business judgment

Qualifications
• 10+ years of executive assistant experience, supporting C-suite or senior leadership in a
corporate environment
• Experience in media, advertising, consulting, or a fast-paced holding company
environment strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting
deadlines simultaneously
• Outstanding written and verbal communication skills; able to communicate on behalf of
senior leadership with clarity and polish
• High degree of emotional intelligence, discretion, and professionalism in handling
confidential information
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint,
CoPilot), project management tools, and travel booking platforms
• Ability to operate with autonomy and thrive in ambiguity within a global, matrixed
organization
• Willingness to be available outside of standard business hours as needed given the
nature of executive-level demands

Additional information

The Executive Assistant role is central to enabling the effectiveness of our most senior
leaders-serving as an indispensable partner in driving the operational excellence that defines
Publicis Groupe's culture and global impact

About Publicis Groupe
Publicis Groupe is one of the world's leading communications networks. Our mission is to help
clients lead the change through data, creativity, and technology, building powerful connections
between people and brands.

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

Compensation Range: $60,800.00 - $93,600.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 06/10/2026.

All your information will be kept confidential according to EEO guidelines.

Veterans Encouraged to Apply.

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About the Company

Publicis Groupe Holdings B.V

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