Executive Assistant

Executive Assistant
Contract: 2 months to start, with potential for extension
Rate: $37/hour W2
Location: New York, NY | Hybrid

Job Responsibilities

• Provide professional telephone coverage, managing priorities and handling urgent calls with sound judgment.
• Manage executive calendars, including scheduling and rescheduling meetings, conference calls, and resolving scheduling conflicts.
• Coordinate large group meetings, including availability, meeting rooms, special facilities, confirmations, and meeting materials.
• Arrange domestic and international business travel, coordinate out-of-town meeting schedules, and prepare expense reimbursement requests.
• Communicate professionally with executives, clients, and executive assistants, serving as a key liaison.
• Manage correspondence, documents, filing systems, and confidential files for managers.
• Coordinate with internal departments to gather information, respond to requests, and obtain services on behalf of executives.
• Manage incoming mail and packages, including messenger and overnight delivery services.
• Provide backup administrative support for colleagues and their managers as needed.
• Handle general administrative duties, including copying, supply management, and maintaining an organized and fully functioning executive office.
• Support business-unit administrative functions, including onboarding new hires, coordinating desk/office setup, and assisting with system/log-in access.

Qualifications

• Previous experience supporting executives in a fast-paced corporate environment.
• Strong calendar management, meeting coordination, and travel planning skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and common corporate scheduling/travel tools.
• Ability to interact effectively with senior executives, clients, and internal teams.