Job Description
At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.
Position Type:
- Contract
- Onsite
Required:
- 3+ years of experience in an Executive or Administrative Assistant role
- Proficiency in supporting executives with calendar management, travel arrangements, meeting coordination, and expense reporting
- Strong communication skills for professional interaction with executives, clients, and stakeholders
- Proven ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and attention to detail
- Proficiency in Microsoft Office and strong organizational skills
- Demonstrated employment stability and a record of successfully completing prior assignments
Responsibilities:
- Provide excellent telephone coverage, managing priorities and handling urgent calls with professionalism and good judgment
- Arrange large group meetings, coordinate availability, reserve meeting rooms, and distribute meeting materials
- Maintain executive calendar, schedule/reschedule meetings, handle meeting conflicts and prioritize issues
- Manage business travel, book travel arrangements, coordinate out-of-town schedules, and prepare expense reimbursement requests
- Communicate effectively with executives and act as liaison with clients and their assistants
- Maintain filing system, correspondence, documents, and personal files for managers
- Navigate firm's resources and interface with various departments on behalf of executives
- Open and distribute managers’ mail, sort and prioritize, and arrange messenger services
- Provide backup support for colleagues during absences and assist with phone coverage and other office needs
- Perform miscellaneous administrative activities including preparation of copies, supply management, and maintaining orderly work areas
- Manage onboarding of new hires including desk/office setup and log-in credentials
Get in Touch:
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Ankit at (201) 377-5090 to learn more.
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Numbers & Facts
| Location | New York, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $37.04 Per Hour |
| Company Size | 100 to 499 employees |
| Website | http://www.hiredbymatrix.com |
About Company
We believe in putting people together for the right reasons. Getting you a great job that makes you feel fulfilled in your career. Finding the perfect candidate to help you achieve business success.
Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive. We take your needs personally and have a variety of services to ensure you reach your goals. We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job. When people come together doing what they love success is guaranteed and partnerships last.
Skills
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Relationsunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Executive Assistant Skills unmatched
- Executive Recruitingunmatched
- Expense Reportsunmatched
- Global Financial Marketsunmatched
- Mail Processingunmatched
- Microsoft Officeunmatched
- Multitaskingunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Reimbursementunmatched
- Systems Maintenanceunmatched
- Telephone Skillsunmatched
- Travel Planningunmatched
- Vendor/Supplier Managementunmatched
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