Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$119,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Acupuncture, Biology, Calendar Management, Chiropractic, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Finance, Financial Strategy, Fitness, Fortune 500 Customers, Health Plan, Leadership, Legal, Logistics Management, Manicures, Massage Therapy, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, On Site Support, Organizational Skills, Presentation/Verbal Skills, Professional Services, Proofreading, Reconciliation, Regulations, Reimbursement, Telephone Skills, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
11 days ago
Our client is seeking a proactive Executive Assistant to support the Strategic Finance group within a high‑growth global alternative investment platform. This is a true team‑support EA role backing senior leadership in a fast‑paced, high‑expectation environment. The ideal candidate is confident, organized, and eager to learn the business while managing heavy logistics and priorities. Hours are generally 9:00am-6:00pm with flexibility for overtime as needed, and the role follows a hybrid 4/1 schedule.
Key Responsibilities:
- Provide executive‑level administrative support to the Head of Strategic Finance and a team of senior investment professionals
- Manage complex calendars, scheduling and rescheduling meetings with competing priorities
- Coordinate extensive domestic and international travel, including visas and detailed itineraries
- Prepare, edit, and proofread materials including Word documents, PowerPoint presentations, and Excel spreadsheets
- Process and reconcile expenses accurately using Concur (corporate card and out‑of‑pocket)
- Screen calls, greet guests, and act as a professional point of contact
- Draft and edit executive‑level communications, memos, and correspondence
- Coordinate closely with other EAs to ensure coverage and seamless team support
Qualifications:
- 6-8+ years of Executive Assistant experience
- Background in fast‑paced professional services or finance environments preferred
- Proven ability to support multiple senior executives simultaneously
- Strong attention to detail with excellent written and verbal communication skills
- Proactive, solutions‑oriented mindset with strong ownership of responsibilities
- Comfortable working in a rigorous, high‑volume environment
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with Concur strongly preferred
Compensation/Benefits:
- Up to $120K base salary + paid overtime + discretionary bonus
- Healthcare coverage starting day one
- Free daily breakfast, lunch, snacks, and coffee bar
- Onsite wellness services (massage, acupuncture, chiropractic, manicure)
- 401(k) with employer contribution
- Fertility and family‑forming benefits
- Onsite fitness center with classes
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/