Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$114,000–$115,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Automotive Repair and Maintenance, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relations, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Services, Follow Through, Fortune 500 Customers, Health Plan, Legal, Logistics, Management Consulting, Microsoft Office, Multitasking, Organizational Skills, Presentation/Verbal Skills, Regulations, Reimbursement, Research Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Our client is seeking an experienced Executive Assistant to support the Global Advisory group within a high‑volume financial advisory environment. This is a team‑support role with primary coverage for a senior leader, requiring strong judgment, proactive calendar management, and the ability to coordinate complex logistics across global time zones. The position is based in New York City and offers paid overtime, bonus eligibility, and a comprehensive benefits package.
Key Responsibilities:
- Provide executive‑level administrative support with priority coverage for a senior leader within the Geopolitical Advisory group
- Manage complex calendars, coordinating internal and external meetings across stakeholders
- Arrange domestic and international travel, including flights, hotels, car service, and visa/passport considerations
- Anticipate scheduling conflicts across time zones and proactively propose solutions
- Maintain awareness of executive preferences, including travel logistics and dietary considerations
- Conduct research and preparation for meetings, including briefing materials and background support
- Process expense reports accurately and in a timely manner
- Serve as a professional, client‑facing point of contact for internal and external parties
- Maintain discretion and professionalism while handling sensitive information
Qualifications:
- 5-7+ years of Executive Assistant experience
- Background in financial services strongly preferred; management consulting or similarly high‑volume professional environments also considered
- Proven strength in calendar management and global travel coordination
- Highly organized with exceptional attention to detail and follow‑through
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast‑paced environment
- Proficiency in Microsoft Office; experience with Concur is a strong plus
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $115K base salary + paid overtime + discretionary bonus
- Medical coverage (multiple plan options, HSA‑eligible plans available)
- Dental and vision coverage
- PTO package
- Wellness reimbursement program (typically up to $750 annually)
- Pre‑tax commuter benefits
- Family care leave (15 days)
- 401(k) with dollar‑for‑dollar firm match up to 4% of eligible compensation (vesting over time)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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