Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$45–$50 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Continuous Improvement, Customer Relationship Management (CRM), Delivery Driving, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Fortune 500 Customers, Investment Management, Legal, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Plan Meetings, Presentation/Verbal Skills, Regulations, Salesforce.com, Telephone Skills, Time Tracking, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
6 days ago
Our client, a leading global investment manager located in Midtown Manhattan, is looking for a Long-Term-Temporary Administrative Assistant to join their team. This position will start as soon as possible for a period of at least 6 months and will operate on an in‑office schedule between the hours of 8:30am-5:30pm. Compensation is $45-$50/hr.
Responsibilities:
- Heavy Outlook calendar management; scheduling internal and external meetings
- Proactively following up to ensure executives' schedules stay on track
- Maintaining all distribution and contact lists
- Booking extensive domestic and international travel
- Serving as gatekeeper for executives (in person, phone, and email)
- Setting up Zoom meetings and conference calls
- Answering incoming calls with high engagement and clear communication
- Managing expenses via Concur
- Coordinating and tracking delivery of time‑sensitive documents (FedEx, courier, etc.)
- Coordinating notarizations as needed
- Back-up support to senior EA and other admins
- Assist with potential CRM/Salesforce tasks
- Ad hoc projects as needed
Qualifications:
- Bachelor's degree preferred or equivalent business experience
- Outstanding professionalism, judgment, integrity, and discretion
- Experience managing hectic and fluid calendars with last‑minute changes
- Domestic and international travel booking experience
- Strong MS Office proficiency, especially PowerPoint
- Salesforce experience or interest to learn
- Excellent written and verbal communication skills
- Extremely proactive, flexible, enthusiastic self-starter
- Exceptional organization + high attention to detail
- Able to prioritize and remain calm under pressure
- Thrives in fast-paced environments
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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