Executive Assistant

Our client is seeking an experienced Executive Assistant to support four senior investment professionals within a growing private equity firm. This role is ideal for a highly organized, mature, and service-oriented professional who can independently manage high-volume scheduling, travel, expenses, and broader office needs while delivering an exceptional experience to senior-level guests and stakeholders. The ideal candidate is proactive, responsive, and collaborative, with excellent judgment and a genuine desire to build a long-term career in executive support. Hours are generally 9:00am-5:00pm with flexibility for overtime as needed, and the role is primarily onsite five days per week with remote Fridays during the summer and two weeks of remote flexibility in August.

Key Responsibilities:

• Provide comprehensive administrative support to four senior professionals, managing complex calendars, scheduling, meeting coordination, and shifting priorities across multiple time zones
• Coordinate domestic travel through a travel agency, prepare detailed itineraries, manage reservations, and proactively address schedule or travel changes
• Process expenses through Concur, maintain CRM information, organize documents, and support additional administrative workflows and projects
• Coordinate internal and external meetings, including conference room preparation, catering, materials, and high-touch guest experiences
• Support New York office operations, including visitor management, supplies, office readiness, team gatherings, and occasional business or personal requests for visiting leadership
• Partner with administrative colleagues across offices, provide backup coverage, and take ownership of ad hoc projects as the role continues to grow

Qualifications:

• 5+ years of Executive Assistant or senior administrative experience, with financial services or professional services experience preferred
• Bachelor's degree preferred
• Demonstrated experience managing complex calendars, travel arrangements, expenses, and multiple senior stakeholders
• Strong proficiency with Microsoft Outlook; experience with Concur, CRM platforms, and technology-forward workflows is a plus
• Exceptional communication, organizational, and problem-solving skills with strong attention to detail and discretion
• Mature, dependable, and self-directed professional with a team-first attitude, sound judgment, and a no-task-too-small approach

Compensation/Benefits:

• Up to $115K-$140K base salary + discretionary bonus
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with company match
• PTO package
• Summer remote Fridays and two weeks of remote flexibility during August

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)