Administrative Skills, Budgeting, Calendar Management, Communication Skills, Conference Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Executive Recruiting, Expense Tracking, Logistics, Mac Operating System, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Development/Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Slack, Team Lead/Manager, Time Management, Web Programming, Writing Skills
Executive Assistant
An exciting opportunity has arisen to join the Web and Mobile Engineering Team as Executive Assistant, providing administrative support to the Vice President and their global teams of multiple individuals. This assistant position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the team. The candidate must have the ability to work well in a fast-paced engineering organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of American Express. Additionally, this role will partner closely with the Project Manager and other EAs within the Web and Mobile Engineering Team and across other lines of business. Responsibilities include:
- Proactively manage calendar appointments in multiple time zones.
- Accommodating to last minute changes and urgent business needs as required.
- Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.
- Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.
- Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid & year end feedback.
- Manage the team calendar and ensure it is both up to date and accessible.
- Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.
- Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.
- Assist in tracking team expenditure and monitor T&E and budget.
- Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.
- Assist in preparing select PowerPoint presentations.
- Perform other related projects and duties as requested.
Qualifications
- Experience in an executive assistant capacity in a fast-paced environment for large global companies
- Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly
- Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)
- Proficiency and experience in using macOS and Slack
- Highest degree of integrity, professionalism, diplomacy, and discretion required
- Capable of handling multiple tasks efficiently and meet tight deadlines
- Must demonstrate good judgment and decision-making capabilities
- Must be a resourceful and independent thinker
- Must be a self-starter with excellent prioritization skills
- Excellent verbal and written communication skills
- Highly developed organizational and time management skills with careful attention to detail
- Ability to prioritize and manage multiple tasks simultaneously
Location
American Express is hiring for an Executive Assistant Position in Battery Park City, New York City. Base pay starts at $24.05/hr.