Executive Assistant

Our client is seeking two experienced Executive Assistants to support senior leaders within the Insurance Investments group following a recent acquisition. These roles require strong organizational skills, comfort supporting large and highly active teams, and the ability to manage heavy travel, meeting coordination, and expenses in a fast‑paced corporate environment. Hours are generally 8:30am-5:30pm with flexibility for earlier or later start times as needed. The roles are fully onsite five days per week.

Key Responsibilities:

• Provide high‑level administrative support to Managing Directors and senior team members within Insurance Investments
• Manage complex calendars with frequent changes, coordinating internal and external meetings across teams
• Coordinate heavy domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Prepare and submit expense reports accurately and on time
• Support meeting logistics including room bookings, catering coordination, materials preparation, and printing as needed
• Serve as a key point of contact for internal stakeholders and external partners
• Partner closely with other Executive Assistants to ensure seamless coverage and collaboration
• Maintain discretion while handling confidential information and sensitive communications

Qualifications:

• 7-10+ years of Executive Assistant experience in a corporate or professional services environment
• Background in financial services or insurance strongly preferred; consulting, tech, or real estate also considered
• Experience supporting large, highly active teams with significant travel and meeting volume
• Strong organizational skills with exceptional attention to detail
• Proficiency in Outlook and Microsoft Office
• Ability to remain flexible, responsive, and solutions‑oriented in a fast‑paced setting
• Professional, calm demeanor with strong judgment and communication skills

Compensation/Benefits:

• Up to $120K-$125K base salary + discretionary bonus, paid overtime, and stock options
• Medical, dental, and vision coverage starting day one (low employee contribution; multiple plan options)
• PTO package
• Free breakfast, lunch, coffee, and snacks daily with full access to an onsite café
• 401(k) with employer match
• Health savings account and commuter benefits
• Fitness reimbursement up to $750/year (ClassPass eligible)
• Fertility, adoption, and family‑planning benefits
• Pet insurance and backup childcare

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)