Executive Assistant

Our client is seeking a proactive, highly organized Executive Assistant to support a Founding Partner and provide light support to an additional Partner within a fast-paced investment firm. This role requires exceptional calendar management, travel coordination, and the ability to anticipate needs in a dynamic, entrepreneurial environment. The ideal candidate is resourceful, adaptable, and enjoys being a true business partner while contributing to both executive priorities and broader office initiatives. Hours are generally 9:30am-6:00pm/6:30pm with flexibility as needed, and the role follows a hybrid schedule with three days in the office and two days working remotely.

Key Responsibilities:

• Provide primary executive support to a Founding Partner, including managing an ever-changing calendar, scheduling, and high-volume meeting coordination
• Coordinate extensive domestic travel, conference logistics, itineraries, client events, dinners, and other executive engagements
• Serve as a strategic partner by anticipating priorities, preparing meeting materials, and helping optimize executive time and relationships
• Monitor and manage executive communications, including highlighting priorities and assisting with inbox management when appropriate
• Handle occasional personal administrative tasks, gifting, appointments, and ad hoc requests while maintaining discretion and professionalism
• Support office operations and special projects, including investor events, annual meetings, branding initiatives, website updates, and firm programs

Qualifications:

• 5-8+ years of Executive Assistant experience supporting senior executives, founders, or partners in a fast-paced environment
• Experience within venture capital, technology, startups, private investment firms, or other entrepreneurial organizations preferred
• Strong calendar management, travel coordination, and executive prioritization skills
• Resourceful, hands-on mindset with a willingness to take ownership of responsibilities both large and small
• Personable, professional communicator with the confidence to manage up and provide thoughtful guidance when needed
• Highly organized, detail-oriented, and capable of thriving in a dynamic environment with shifting priorities

Compensation/Benefits:

• Up to $120K-150K base (dependent on experience) + bonus
• Fully paid medical, dental, and vision coverage
• Hybrid schedule with Tuesdays through Thursdays in the office and Mondays and Fridays working remotely

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)