Executive Assistant

Position: Hybrid Live-Out Executive Assistant
Schedule: Monday–Friday with flexibility for occasional evenings, weekends, and travel as needed

About the Principal

A professional based in the West Village is seeking a  highly organized,  Executive Assistant to support both personal and professional operations. This role requires someone who can seamlessly manage the fast pace of a creative lifestyle while maintaining discretion, efficiency, and exceptional attention to detail.

The ideal candidate excels in fast-paced, ever-changing environments, proactively anticipates needs, and brings organization, discretion, and a sense of calm to a demanding schedule. This is a rare opportunity to work closely with an internationally recognized artist in a multifaceted role that combines executive support, personal assistance, and creative project coordination.

 

Responsibilities

• Manage complex calendars, appointments, meetings, and travel arrangements
• Serve as the primary point of contact for personal and professional matters
• Coordinate events, exhibitions, meetings, and photo shoots
• Oversee household logistics and communicate with vendors, contractors, and service providers
• Handle emails, correspondence, and phone calls with professionalism and discretion
• Track expenses, assist with budgeting, and maintain organizational systems
• Anticipate needs and proactively solve problems before they arise
• Provide administrative and logistical support for creative and personal projects
• Maintain complete confidentiality in all matters

Ideal Candidate Profile

The successful candidate is professional, proactive, adaptable, and exceptionally resourceful, with a natural ability to anticipate needs and solve problems efficiently. They possess a strong service-oriented approach, outstanding organizational skills, and the composure to manage a fast-paced and constantly evolving schedule with confidence and discretion.

Excellent communication skills, sound judgment, and the ability to stay several steps ahead are critical in this role. The ideal individual will thrive in creative and culturally driven environments while maintaining a polished, grounded, and highly professional presence at all times.

The principal is seeking someone interested in a long-term opportunity who can build trust, integrate seamlessly into their lifestyle, and become a dependable, valued member of their inner circle.

Requirements

• Minimum 8+ years of experience as an Executive Assistant, Personal Assistant supporting a high-profile individual or executive
• Excellent professional references
• Legal to work in the United States
• Strong proficiency with Google Workspace, Microsoft Office, and scheduling systems
• Exceptional multitasking and problem-solving abilities
• Valid driver’s license preferred
• Comfortable working in both private homes and professional studio settings
• Open to occasional travel and schedule flexibility
• Interest in photography, art, fashion, or culture is a plus

Salary: Starting at $100,000 per year, with flexibility for higher compensation depending on experience
Start Date: ASAP
Relocation: No-local candidates only