Executive Assistant

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers.  Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. 

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

Role Overview

We are looking for a highly organised and proactive Executive Assistant to support our Communications team.

This role goes beyond traditional diary management-you will act as a trusted partner to senior communications leaders, helping coordinate priorities, manage workflows, and ensure the team operates efficiently across a fast-moving and often high-pressure environment.

You will play a key role in enabling the smooth delivery of communications activity, working across internal stakeholders, external engagements, and time-sensitive projects.

Key Responsibilities

• Executive support

Provide day-to-day support to senior communications leaders, including complex diary management, meeting coordination, and travel planning.

• Coordination of communications activity

Help manage schedules, timelines, and logistics across multiple communications initiatives and workstreams.

• Stakeholder management

Act as a key point of contact for internal and external stakeholders, ensuring clear and timely communication.

• Meeting and materials preparation

Prepare agendas, briefing documents, and follow-ups to support leadership effectiveness.

• Event and engagement support

Assist with coordinating events, speaking opportunities, and executive engagements, including logistics and preparation.

• Operational support

Bring structure and organisation to team processes, helping track priorities and ensure deadlines are met.

• Confidentiality and discretion

Handle sensitive information with the highest level of professionalism and judgement.

Experience & Skills

• Experience as an Executive Assistant or Team Assistant supporting senior leaders
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent communication skills, both written and verbal
• High level of discretion and professionalism
• Ability to operate in a fast-paced, evolving environment
• Proactive, solutions-oriented mindset with strong attention to detail

Nice to Have

• Experience supporting communications, marketing, or corporate affairs teams
• Exposure to technology or high-growth environments
• Experience coordinating events or executive engagements
• Additional European language skills

What We're Looking For

Someone who is calm under pressure, highly organised, and able to anticipate needs before they arise. You are comfortable working behind the scenes to keep things running smoothly and take pride in enabling others to perform at their best.

At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities.  We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there's anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role

The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range

$115,000-$140,000 USD

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