Executive Assistant

A private trading firm based in New York City founded in early 2014 is hiring a Executive Assistant. We are a team of mathematicians, computer scientists, financial engineers, and other market professionals managing private investment capital and building a next generation platform for quantitative trading. Through a systematic investment process, careful risk management, and a dedication to integrity, intellectual rigor, and collaboration, we seek to generate exceptional risk-adjusted investment returns. We are seeking a polished, proactive, and highly organized Executive Assistant to support the Investor Relations team at a leading hedge fund on a 6-month contract basis. This individual will serve as a dedicated partner to the IR function, providing high-level administrative and project coordination support in a fast-paced, collaborative environment. This role will work closely with senior members of the Investor Relations team, while also interacting and coordinating with other EA's within the organization.

Job Description:

Compensation : $ 45

Job ID : 45463

Job Function:

• Provide dedicated executive support to the Investor Relations team
• Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders
• Coordinate domestic and international travel arrangements and itineraries
• Field and coordinate inbound communication from investors and organize within Monday.com
• Assist with project management and follow-through on time-sensitive initiatives
• Support investor meetings, team logistics, and ongoing IR activities
• Maintain organization and documentation across team workflows and communications
• Act as a proactive partner to executives by helping drive accountability and ensuring follow-up items are completed
• Schedule: Monday - Friday 9am - 5pm | 5 days onsite

• 7+ years of prior Executive Assistant or administrative support experience within the financial services industry.
• Experience supporting senior executives or client-facing teams
• Strong organizational and project management skills with exceptional attention to detail
• Ability to manage competing priorities and work with urgency
• Comfortable being assertive, following up with stakeholders, and keeping projects moving forward
• Strong communication and interpersonal skills
• Experience with Monday.com or similar project management platforms is a plus
• Proficiency in Microsoft Office Suite and standard business tools