Skills

Administrative Skillsunmatched

Calendar Managementunmatched

Communication Skillsunmatched

Customer Relationsunmatched

Establish Prioritiesunmatched

Executive Assistant Skills unmatched

Executive Recruitingunmatched

Global Financial Marketsunmatched

Mail Processingunmatched

Onboardingunmatched

Plan Meetingsunmatched

Purchasing/Procurementunmatched

Reimbursementunmatched

Systems Maintenanceunmatched

Telephone Skillsunmatched

Time Managementunmatched

Travel Planningunmatched

Vendor/Supplier Managementunmatched

Description

At-a-Glance:

Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

Contract
Onsite

Required

Experience as Executive Assistant

Responsibilities:

Provide excellent telephone coverage including ability to manage priorities, handle urgent calls with professionalism and good judgement
Arrange large group meetings with responsibility for coordinating availability with all parties, reserving meeting rooms, arranging special meeting facilities, sending meeting confirmation emails and distributing meeting materials
Maintain executive calendar, schedule/reschedule meetings, conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
Handle business travel with responsibility for booking travel arrangements, coordinating out-of-town meeting schedules and preparing and submitting expense reimbursement requests
Communicate effectively and professionally with executives, act as liaison with clients and their assistants
Maintain filing system, correspondence, documents and personal files for Managers
Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
Responsible for additional miscellaneous administrative activities including but not limited to preparation of copies, supply management, maintaining orderly and fully functioning work area for executives and their staff
Business unit administrative functions such as managing the onboarding of new hires including desk/office set up and log-in credentials

Get in Touch:
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Shivam at (862) 390-7879 to learn more.

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About Company

We believe in putting people together for the right reasons. Getting you a great job that makes you feel fulfilled in your career. Finding the perfect candidate to help you achieve business success. Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive. We take your needs personally and have a variety of services to ensure you reach your goals. We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job. When people come together doing what they love success is guaranteed and partnerships last.

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