Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$40–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Channel Support, Communication Skills, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Expense Reports, Fortune 500 Customers, Legal, Multitasking, Office Management, Organizational Skills, Professional Services, Regulations, Travel Planning
LOCATION
New York, NY
POSTED
1 day ago
Our client, a global investment firm is seeking a Temporary Executive Assistant to support a team of executives in their New York office during a maternity leave coverage assignment. This individual will provide administrative support including calendar management, travel coordination, expense reporting, and general office support in a dynamic corporate environment. The ideal candidate is professional, adaptable, detail-oriented, and comfortable managing competing priorities while supporting high-touch executives and the broader team. This person must be willing to jump in and help wherever needed. This role starts ASAP (as soon as we can find the right person) with a contract of 6 months. This role is fully onsite Mon-Fri, with in-office hours of 8:30am-5:30pm, with limited OT as needed. This person should have flexibility to handle urgent matters after hours as needed. Hourly rate is 40-45/hr depending on experience.
Responsibilities:
- Support 2 high-touch General Partners along with additional partner support as needed
- Manage calendars, primarily focused on scheduling 1:1 meetings and calls
- Coordinate travel arrangements using Perk
- Process expense reports through Concur
- Assist with internal projects and ad hoc administrative needs
- Provide light office support and back up the Office Manager when needed
- Monitor emails and provide additional support during executive travel periods
- Help maintain smooth day-to-day office operations
Qualifications:
- Bachelor's degree required
- A minimum of 1-4+ years of corporate administrative or executive support experience out of professional services
- Experience with calendar management, travel coordination, and expense reporting
- Familiarity with Concur and/or Perk is a plus, though both systems are considered user-friendly/ there will be training
- Strong organizational skills and attention to detail
- High level of professionalism and discretion
- Comfortable working in a fully onsite role Mon-Fri
- Adaptable and able to work independently in a smaller office setting
- Strong communication skills and ability to manage multiple priorities simultaneously
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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