Administrative Skills, C-Level Management, Calendar Management, Communication Skills, Detail Oriented, Executive Assistant Skills , Expense Reports, Finance, Google Apps, Leadership, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Publishing, Time Management, Transportation and Logistics, Willing to Travel, Writing Skills
Executive Assistant
Hybrid | Monday–Thursday Onsite, Friday Remote
We are seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while handling confidential information with discretion.
Responsibilities:
- Manage complex calendars, meetings, and scheduling across multiple time zones
- Coordinate domestic and international travel, including itineraries, hotels, transportation, and logistics
- Prepare meeting agendas, presentations, reports, and other executive materials
- Organize leadership meetings, offsites, team events, and executive communications
- Coordinate with internal teams, senior leaders, and external partners
- Process expense reports and support day-to-day office operations
- Anticipate executive needs and proactively resolve scheduling or administrative challenges
Requirements:
- 5+ years of Executive Assistant or senior administrative support experience
- Experience supporting C-level executives
- Strong organizational, multitasking, and problem-solving skills
- Experience managing complex calendars and international travel
- Excellent written and verbal communication skills
- Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar)
- Ability to handle confidential information with professionalism and discretion
- Bachelor's degree required
Ideal Background:
Candidates with experience supporting senior executives in media, publishing, corporate, technology, finance, or other fast-paced environments are encouraged to apply. Strong attention to detail, emotional intelligence, and the ability to work independently are essential.