Executive Assistant

A New York City-based financial services company is seeking an experienced Administrative professional to join their team as an Executive Assistant to provide high-level office support to senior leaders and a broader investment team.

About the Opportunity:

• Shift: Day
• Schedule: Monday to Friday
• Hours: 8:30am to 6:30pm
• Setting: Hybrid (at least 4 days a week)

Responsibilities:

• Provide primary administrative support to senior investment and marketing leaders, along with additional support to team members as needed
• Manage complex calendars, coordinate meetings, and maintain schedules across multiple stakeholders and time zones
• Serve as a central point of contact for internal and external communication with professionalism and discretion
• Arrange travel, prepare itineraries, and coordinate related logistics, events, and hospitality needs
• Support investor meetings, roadshows, marketing materials, expense processing, and special projects as assigned

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant
• Experience with CRM systems and expense management platforms
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Word, and Excel
• Strong organizational, multitasking, prioritization, and communication skills
• Ability to handle a high-touch, fast-paced support environment with discretion and sound judgment

Desired Skills:

• Bachelor's Degree
• Experience supporting an alternative investment, investor relations, or investment sales team
• Familiarity with Adobe products
• Exposure to AI tools and workflow automation technologies
• Background supporting group-level or departmental administrative needs