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Executive Assistant

Careers

Newark, NJ

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JOB DETAILS
SALARY
$26–$28 Per Hour
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Community and Social Services, Customer Relationship Management (CRM) Systems, Detail Oriented, Document Management, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Leadership, Microsoft Office, Operations, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Proofreading, Social Work, Telephone Skills, Time Management, Travel Planning, United States Department of Energy (DOE)
LOCATION
Newark, NJ
POSTED
Today
Do you have 2+ years of administrative experience? Do you enjoy planning events?

We are currently in search of an Executive Assistant for a Social Services organization located in Newark, NJ (Downtown). This is a Full-Time, Hybrid, Temporary assignment

ORGANIZATION TYPE: Social Services

LOCATION: Newark, NJ (Downtown)

POSITION TITLE: Executive Assistant

SCHEDULE: Hybrid (In office Monday-Thursday, remote on Friday); 37.5 hours/week

DURATION: Ongoing

HOURLY RATE: $26-28/hr. DOE

Is This Your Dream Job? Reporting to the Director of Parent and Professional Development and the Senior Director of Program Management, the Executive Assistant provides strategic administrative support, helping to streamline operations and enhance team effectiveness

Our Ideal Candidate:

  • 2+ years of experience providing executive and leadership support
  • Proficient in MS Office Suite, Zoom, and CRM systems
  • Demonstrated expertise in calendar management and scheduling
  • Excellent communication skills and ability to handle phone calls and messages with professionalism and efficiency
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Experience in making travel arrangements and managing travel documents
  • Detail-oriented and capable of handling various administrative tasks with accuracy and timeliness
  • Ability to maintain composure and focus during complicated and high-pressure situations
How You Will Spend Your Day:
  • Manage calendars for the Director of Parent and Professional Development and Senior Director of Program Management, including confirming meetings, reserving meeting spaces, resolving scheduling conflicts, and providing timely reminders and updates to ensure seamless daily operations
  • Screen and manage all incoming phone calls and messages, directing them to appropriate parties and handling time-sensitive matters promptly
  • Coordinate travel arrangements, ensuring all necessary documents are in order and available as required
  • Handle various administrative tasks, including payment authorization forms, expense reports, pre-travel requests, and document preparation
  • Assist in the preparation of presentation materials
  • Collaborate with departments internally to ensure the timely handling of paperwork, invoices, and other procedural tasks
  • Coordinate the preparation, proofreading, production, and distribution of reports, agendas, presentations, and other documents as needed
  • Maintain a calm demeanor and prioritize tasks effectively, understanding the urgency and time sensitivity of various responsibilities


We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

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