Executive Assistant

Executive Assistant II

Duration - 7 Months

Location - Hybrid in Newport Beach, CA

Pay - $44 - $46.50 hourly

We are currently seeking a highly skilled Executive Assistant to provide comprehensive administrative and technical support to approximately 5-7 senior leaders and their teams.

Duties:

·Anticipate the needs of the assigned senior leadership team and ensure leaders are fully prepared with necessary materials and information to respond to demanding schedules and business requirements.

·Proactively manage assigned calendars, responding promptly and efficiently to changes in schedules.

·Coordinate and oversee all aspects of travel planning, considering the full impact of each trip and making recommendations as needed.

·Support the preparation and execution of full team meetings, including room logistics, technical setup, agenda creation and finalization, and communication with participants.

·Establish and maintain strong engagement with team members to ensure ongoing, clear communication across all parties.

·Maintain strict attention to detail in written materials, supporting document preparation for senior leaders and Board-level presentations.

·Assist in planning and coordinating events such as meetings, conferences, and team gatherings.

·Prepare and submit expense reports in compliance with company policies and procedures.

·Utilize advanced skills in Microsoft Word and PowerPoint to create polished presentations for senior leadership.

·Complete various miscellaneous tasks and projects assigned by leadership.

Qualifications

·5+ years of administrative experience supporting multiple senior executives.

·Advanced proficiency with MS Office 360 applications (Excel, PowerPoint, Teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.