FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.
Current U.S. work authorization required.
Candidates must live within a 20-minute drive of Northbrook.
Yourresponsibilities will include:
- Manage schedules and coordinate meetings
- Track project deadlines and milestones
- Communication, correspondence with government agencies and executive authorities
- Serve as a liaison between the Company President and internal/external stakeholders
- Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
- Maintain a high level of confidentiality and professionalism
- Maintain an organized filing system
- Follow up with employees and clients to complete professional and business profiles
- Control employees to comply with company regulations and resolve conflict situations
- Utilizing various software and technology tools to streamline processes and improve efficiency
- Screen and prioritize emails, phone calls, and other forms of communication
- Handling monthly reports and meeting minutes
- Create forms, standardized documents, spreadsheets, and/or databases
- Conduct internet research and prepare reports
- Renew and apply for professional and business licenses in different states
- Prepare contracts, proposals, Quate Applications
- Create documents formatted for electronic signature, ensuring efficient and secure processing
- Overseeing office supplies, equipment, and facilities ensures a productive work environment
- Assist HR department with calls, documents, and scheduling
Required skills and experience
- Bachelor's degree as a minimum
- Fluent in English (oral and written)
- Strong written and verbal communication skills
- HR experience is a plus
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
- Easy to learn new software
- Phone ethics and patience
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and strong problem-solving abilities
- Ability to work in a fast-paced environment
What do we offer:
- Competitive salary
- Paid sick days + vacation
- Supportive team
- Training
The stated salary is a starting rate, with opportunities for salary increases based on performance, achievements, and results.
To apply
Apply now or send your resume to Info@gammateamcorp.com (put subject: Resume to Executive Assistant position).
OUR HISTORY
Chicagoland-based, GammaTeam Security was established in 2014, Northbrook, Illinois. The most responsive and reliable security company in the industry. At GammaTeam Security we guarantee smooth process of operations, quality, and control of our services by carefully selecting and professionally training our staff on the state level.
COMPANY CULTURE
Our company's culture is based on the achievement of excellence in every aspect of providing security and protection, and exceeding our customers' expectations and needs, with integrity and professionalism. With that in mind, all our Security Officers are certified, insured, bonded and committed to their tasks.
HIGH STANDARDS
All our employees undergo company's pre-employment screening before being hired: comprehensive criminal background check and fingerprinting; participate in the training to upgrade their knowledge in state laws, patrol techniques and self-defense skills annually.
Our services are designed for small businesses and large corporations with the commitment to highest quality, dedication, and maximum safety.
EMPLOYMENT OPPORTUNITIES
We are always on the lookout for dependable applications for armed and unarmed professional security guard positions to become a part of our successful team. GammaTeam Security is a professional security company that specializes in providing excellent customer service to our clients. We have an excellent training program which provides our security guards with the resources they need to provide superior service to our clients, as well as protecting their properties and valuables.