HumanHire is partnering with a well-established private equity group to find an Executive Assistant to support the CEO and serve as a trusted extension of the executive office. This person will manage a demanding calendar, coordinate high stakes meetings and travel, and keep the principal organized and prepared across investor, board, and internal priorities. The role calls for sound judgment, complete discretion, and the ability to stay several steps ahead in a fast paced environment.
What You'll Own
Executive Office Operations
Anticipate the CEO's needs and resolve issues before they reach their desk.
Screen and prioritize incoming calls, emails, and requests, responding on the principal's behalf when appropriate.
Maintain organized files, contact lists, and confidential records.
Meetings and Events
Prepare briefing materials, agendas, and background research ahead of meetings.
Coordinate board meetings, investor meetings, annual meetings, and offsites from logistics through follow through.
Take notes, track action items, and make sure commitments are completed on time.
Relationship Management
Serve as the primary point of contact between the CEO and investors, portfolio company executives, board members, and outside advisors.
Build strong working relationships with the leadership team and their assistants to keep priorities aligned.
Represent the executive office with professionalism and discretion in every interaction.
Calendar and Scheduling
Balance competing priorities and adjust the calendar quickly as plans change.
Manage a complex, constantly shifting calendar across multiple time zones.
Schedule internal meetings, deal discussions, investor calls, and external engagements.
Travel
Book and manage domestic and international travel, including flights, private aviation, ground transportation, hotels, and detailed itineraries.
Handle changes and issues in real time while the principal is on the road.
Special Projects and Personal Support
Manage select personal matters for the CEO, including appointments, household coordination, and family scheduling.
Take on special projects and firm initiatives as assigned.
Expenses and Administration
Reconcile expense reports and credit card statements accurately and on time.
Process invoices, track memberships and subscriptions, and manage vendor relationships for the executive office.
What You Bring
8+ years of executive support experience, including at least 4 years supporting a C suite leader or senior partner.
Background in private equity, investment banking, hedge funds, asset management, or a comparable financial services setting strongly preferred.
Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint; experience with Concur or similar expense platforms a plus.
Exceptional organization and attention to detail with the ability to juggle many moving parts at once.
Polished written and verbal communication.
Proven ability to handle highly confidential information with discretion.
Flexibility to respond outside standard business hours when needed.
Bachelor's degree preferred.
Compensation and Benefits
Base salary of $125,000 to $135,000, plus a 10% annual bonus
Medical, dental, and vision coverage
401k with company match
Paid vacation, sick time, and holidays
Paid parental leave
Numbers & Facts
Location
New Yok, NY
Skills
Asset Managementunmatched
Aviation Industryunmatched
Billingunmatched
Board Meetingunmatched
Calendar Managementunmatched
Credit Cardsunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Executive Relationshipsunmatched
File Maintenanceunmatched
Financial Servicesunmatched
Follow Throughunmatched
Hedge Fundsunmatched
Investment Servicesunmatched
Leadershipunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Reconciliationunmatched
Relationship Managementunmatched
Sales Managementunmatched
Supplier Relationship Management (SRM)unmatched
Telephone Skillsunmatched
Time Managementunmatched
Vendor/Supplier Relationsunmatched
Willing to Travelunmatched
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