About the Role
Join a collaborative two-person executive support team partnering with senior leadership at a high-profile, Midtown New York City-based financial services firm. In this role, you will provide comprehensive administrative and operational support to a five-person executive team—Chairman & CEO, President, Chief Operating Officer—and key senior research partners, including the Chief Economist and Chief Markets Strategist. This position requires a highly organized, proactive, and experienced Executive Assistant who can operate as a trusted partner, maintain discretion, and ensure seamless day-to-day operations across a fast-paced, high-visibility environment.
The Impact You'll Make
Manage complex executive calendars, ensuring accuracy and alignment across internal and external commitments
Coordinate domestic and international travel end-to-end, including itineraries, accommodations, ground transportation, materials, and last-minute changes
Oversee logistics for client events, executive meetings, offsites, dinners, and corporate engagements
Support coordination of media appearances (e.g., CNBC, Fox, Bloomberg) for both on-site and virtual segments
Act as a gatekeeper for senior leadership—prioritizing requests, managing access, and safeguarding executive time
Handle high-volume communications, including screening and routing calls and responding with professionalism and informed judgment
Exercise discretion in managing routine matters independently to maximize executive efficiency
Prepare meeting materials, draft agendas, and ensure all pre-read and documentation are complete and accurate
Coordinate meeting logistics including conference rooms, technology setup, and catering arrangements
Review documents and forms for accuracy, completeness, and formatting
Update, compile, and distribute reports to internal and external stakeholders
Maintain confidential records and files related to corporate and executive operations
Provide general office support, including vendor coordination, office supplies, and invoice approvals
Offer flexibility to support occasional evening or weekend needs, including personal or administrative tasks
What You'll Bring to Baird
Associate’s degree required; Bachelor’s degree preferred
5–8 years of administrative or executive support experience, preferably in financial services or a fast-paced corporate environment
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience working with Salesforce CRM or similar systems
Exceptional organizational skills with strong attention to detail and ability to prioritize effectively
Strong communication skills, both written and verbal, with a professional and polished demeanor
Demonstrated ability to handle confidential information with discretion and sound judgment
Proven ability to manage multiple priorities in a high-pressure environment
Proactive mindset with strong problem-solving skills and a commitment to excellence
Compensation and Benefits
$100,000 - $140,000 annual base salary
Bonus potential
Compensation and bonus are commensurate with experience, performance, and/or firm profitability
Check out our Total Rewards at Baird, which is a summary of our benefits and compensation
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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.