Executive Assistant - NYC, NY

eTeam Inc.

New York, NY

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JOB DETAILS

SALARY

$38–$40 Per Hour

SKILLS

Automotive Repair and Maintenance, Bank Management, Calendar Management, Car Rentals, Catering Services, Communication Skills, Conference Management, Detail Oriented, Executive Assistant Skills , Fax Machines, Internet Research, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Office Management, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Regulatory Compliance, Systems Maintenance, Team Player, Telephone Skills, Time Management, Trading/Stockbroking, Travel Planning, Videoconferencing

LOCATION

New York, NY

POSTED

11 days ago

Job Title: Executive Assistant
Location: 1585 Broadway NY (Onsite)
Duration: 6 Months Contract
On-site Monday – Friday. NO HYBRID.

Experience working on trading floor and supporting multiple groups is a plus!!

Job Responsibilities:
• Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed
• Light to moderate client contact
• calendar maintenance for meetings and/or conference calls
• Coordinate related conference rooms including any catering, audio/videoconference set up
• Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel
• Prepare all itineraries
• Prepare and submit all expense reports on a timely basis
• Type correspondence, memos and presentations
• Prepare presentation books and meeting materials, copy, collate, bind
• Maintain filing system, correspondence, documents
• Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
• Retrieve research or other necessary materials from intra/internet
• Send and retrieve digital and inbound faxes
• Distribute mail, arrange messengers and overnight package services
• Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

Required Skills and Personal Attributes:
• Strong communication, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible with coverage responsibilities and teams.

Other Requirements:
• College Degree Preferred or Relative Corporate Experience preferred
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other helpful applications include Excel, PowerPoint, internet and research tools
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:
• Office Manager

Hours:
• 8:00 AM – 5:30 PM

ET_PB01

About the Company

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Other/Not Classified

FOUNDED

1998

WEBSITE

www.eteaminc.com

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