Executive Assistant of Student Services

Executive Assistant of Student Services

Weymouth Public Schools is a dynamic and inclusive learning community dedicated to "Educational Excellence for Every Weymouth Student." Our vision is centered on empowering each individual to reach their full potential in a diverse, equitable, and supportive environment.

We educate over 5,600 students in 11 school buildings, including Weymouth Early Childhood Center, eight elementary schools (grades K-5), Chapman Middle School (grades 6-8), and Weymouth High School (Grades 9-12). At each of our schools, we are committed to fostering curiosity, celebrating diversity, and nurturing a lifelong passion for learning. Our highly qualified educators and staff members work to provide personalized attention and support to ensure that every student thrives.

Responsibility:

The Executive Assistant reports directly to the Executive Director of Student Services.

Qualifications:

• High School Diploma
• Associate Degree or higher preferred
• Minimum of three years experience, five preferred
• Strong clerical and customer service skills
• Knowledge of software and databases such as Microsoft Office, Google Suite, Munis, Aspen, etc.

Desirable Qualifications:

Excellent verbal and written communication skills. Demonstrated ability to succeed in complex and changing environments. Proven ability to communicate effectively and work collaboratively with people of diverse backgrounds, including administrators, teachers, staff, parents, guardians, students, and community members. Outstanding communicator with a high level of speaking and writing skills with the ability to convey messaging to diverse audiences.

General Responsibilities:

Working with minimal supervision, the Executive Assistant provides high-level administrative support to the Student Services Department, which manages sensitive and/or confidential information regarding students. The executive assistant will perform varied and responsible duties that require accuracy, good judgment, confidentiality, and the ability to work well with others.

The Executive Assistant will coordinate, carry out, and support activities essential to the Student Services Department's efficiency, effectiveness, and responsiveness.

Specific Responsibilities:

• Liaison with families, staff, administrators and SEPAC regarding departmental and student related issues.
• Provide immediate support for staff and family concerns.
• Facilitate department wide training and troubleshooting regarding the X2 student management system, docusign, Safety Care certifications etc.
• Oversight of department rosters to ensure compliance and appropriate staffing allocations.
• Organization, staffing, and supervision of district wide extended year services to ensure coordinated special education service delivery.
• Facilitate district initiatives and events, including Unified Game Day.
• Assist with data collection and submission of DESE required annual reports and Indicators regarding district compliance with state and federal mandates via the special education file exchange (portal).

Terms of Employment:

• 12 months, Non-Union
• 35 hours/week

EQUAL OPPORTUNITY EMPLOYER

Weymouth Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, or disability, as defined and required by

state and federal laws.