Executive Assistant/Office Admin
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$30–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Communication Skills, Conferences, Continuous Improvement, Detail Oriented, English Language, Entrepreneurship, Executive Assistant Skills , Financial Services, Fortune 500 Customers, Investment Services, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Organizational Skills, Plan Meetings, Problem Solving Skills, Property Management, Regulations, Team Player, Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
5 days ago
Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary to Permanent Executive Assistant/Office Admin to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of 9am - 5pm. The temp duration is 3-6 months before conversion.
Responsibilities:
- Provide comprehensive executive and administrative support to the senior executives in the New York office
- Handle daily correspondence, communication and appointments
- Arrange and coordinate some travel schedules (flight bookings, hotels or transportation), business meetings and conferences; think as if it was your own money
- Collating and submitting expenses claims and reports for the team
- Oversee office operations, including supplies, vendor management, relationships with building management, and coordination of services (11, telecom, etc.)
- Ensure the smooth running of the office on a daily basis, acting as the main point of contact for staff, visitors, and external service providers
- Ensure a welcoming office environment, manage meeting rooms, and maintain a tidy receptionist area
- Assist in organizing investor meetings, conferences, and corporate events
- Support onboarding of new hires and liaise with global offices Singapore, Hong Kong etc.)
- Support any ad-hoc duties as assigned
Qualifications:
- Bachelor Degree, Higher Diploma or equivalent qualification with at least 2 year's of combined executive assistant and office management experience
- Prior experience in private equity, investment banking, or other financial services strongly preferred
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with online tools (Teams, Zoom, DocuSign); Excellent spoken & written English
- Strong organizational and time-management skills, able to manage both senior executives' support and day-to-day office operations
- Strong sense of ownership, accountability and responsibility. Detail-oriented.
- A problem-solver attitude and a team-player with good communication skills
- High level of discretion and professionalism when handling confidential information
- Ability to work independently in an entrepreneurial and growing office
- A candidate who is immediately available is highly preferred.
Compensation:
- Hourly rate $30-$45/hour, 70K-100K base depending on experience
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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