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Executive Assistant/Office Administrator

Express Employment Professionals

Temple, TX

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JOB DETAILS
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Board Meeting, Bookkeeping, Budget Management, Calendar Management, Communication Skills, Dental Insurance, Detail Oriented, Executive Assistant Skills , Financial Administration, Financial Reporting, Follow Through, Leadership, Logistics, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Office, Multitasking, Office Equipment, Office Management, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Proofreading, Record Keeping, Records Management, Reporting Skills, Team Player, Time Management, Travel Planning, Vision Plan, Writing Skills
LOCATION
Temple, TX
POSTED
1 day ago
Job Full Description

Job Title: Office Manager & Executive Assistant
Location: Temple, TX

Express Employment Professionals is hiring on behalf of a company seeking a highly organized and professional Office Manager & Executive Assistant. This position plays a critical role in overseeing daily office operations, supporting executive leadership, and ensuring compliance with administrative and governance processes.

This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, manages multiple priorities effectively, and maintains a high level of discretion.
Position Overview

The Office Manager & Executive Assistant serves as the central hub for administrative operations while providing direct support to executive leadership. This role also includes coordination of board-related activities, records management, and financial administrative support.

The ideal candidate is proactive, highly organized, and comfortable working both independently and collaboratively.
Key Responsibilities

Administrative & Executive Support
  • Serve as the primary point of contact for visitors, clients, and partners
  • Provide executive-level support including calendar management, correspondence, travel coordination, and document preparation
  • Draft, proofread, and prepare reports, presentations, and communications
  • Maintain confidentiality of sensitive information
  • Oversee daily office operations including supplies, vendors, and office maintenance
  • Manage phones, mail, and general administrative functions
  • Coordinate meeting spaces and scheduling
Board & Meeting Coordination
  • Prepare and distribute agendas, meeting materials, and minutes
  • Coordinate logistics for board and committee meetings
  • Maintain accurate and organized records
  • Assist with onboarding of board members
Financial Administration
  • Assist with budgeting and financial tracking
  • Handle accounts payable and receivable
  • Prepare financial reports and support audit processes
  • Maintain accurate financial records
Records & Compliance Management
  • Maintain organizational records in accordance with required standards
  • Support compliance with applicable regulations and documentation requirements
  • Assist with preparation and submission of reports
  • Ensure office systems and equipment are functioning properly
Qualifications
  • Bachelor's degree preferred
  • 3+ years of experience in executive administrative support, office management, or similar role
  • 3+ years of bookkeeping or financial experience
  • Experience supporting leadership or board-level operations
  • Strong proficiency in Microsoft Office and general office technology
  • Excellent written and verbal communication skills
  • Strong attention to detail and time management abilities
  • Ability to handle confidential information with professionalism
Key Competencies
  • Strong organizational and multitasking skills
  • High level of discretion and professionalism
  • Ability to manage competing priorities effectively
  • Self-starter with strong follow-through
  • Collaborative and positive team mindset
Benefits
  • Health, dental, and vision insurance
  • Health Savings Account (HSA)
  • Flexible Spending Account (FSA)
  • 401(k)
  • Life insurance
  • Paid time off and paid holidays


Temple, TX
1068
200 West Calhoun
Temple, TX 76501

About the Company

E

Express Employment Professionals

As we build lasting relationships with our associates and clients through accountability, integrity, and excellence, we will make a difference in our communities. As a team, we will be moved by compassion, a mindset of gratitude, and a mission to help each other and those we serve both in our communities and around the world.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
WEBSITE
http://Expresspros.con/waxahachietx

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