Executive Assistant & Office Coordinator

JOB SUMMARY: The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring flawless day-to-day office operations. The successful candidate anticipates executive needs, demonstrates exceptional attention to detail, and maintains composure in a fast-paced, logistics-driven environment. Priority support flows to the President, with secondary support to the CRO and HR Director.

DUTIES AND RESPONSIBILITIES:

Executive Support - President Priority

* Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions

* Serve as calendar gatekeeper for CRO and HR Director, prioritizing competing demands

* Prepare executive summaries, meeting agendas, and briefing materials tailored to audience and context

* Draft and edit executive-level correspondence and communications on behalf of executives

* Handle confidential information with absolute discretion

* Screen, prioritize, and route communications to appropriate decision-makers

* Anticipate executive needs before they are articulated

Strategic Travel Coordination & Logistics

* Book and manage complex, multi-city travel itineraries for executives (domestic and international)

* Demonstrate strategic judgment on travel routing - optimize for efficiency, cost, and executive time (e.g., avoid unnecessary long-haul trips; consolidate regional travel when possible)

* Coordinate accommodations, ground transportation, and meeting logistics at each destination