At Real Radiology we are on a mission to improve patient outcomes by ensuring our clients and radiologists have the tools, resources, and support they need to succeed. We are a physician-owned teleradiology company that is committed to seamless operations, innovative technology, and exceptional services.
Be part of a team that’s transforming healthcare through meaningful impact. Here, collaboration, passion, and adaptability drive everything we do!
Position SummaryThe Executive Assistant & Office Coordinator provides administrative and scheduling support to executive leadership and coordinates day-to-day office logistics, employee experience activities, and facility needs. This role executes established programs, processes, and procedures set by leadership and HR and serves as a helpful, professional point of contact for employees, visitors, and vendors. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Executive Support- Manage executive calendars, scheduling, and meeting logistics according to established preferences and guidelines.
- Book and coordinate travel arrangements, including itineraries, accommodations, and expense report preparation.
- Prepare meeting materials, presentations, agendas, and supporting documentation as directed.
- Route executive correspondence and track follow-up action items.
- Take notes during meetings and track deadlines for assigned projects.
- Maintain confidentiality of sensitive business and personnel information.
- Serve as a point of contact between executives and employees, customers, vendors, and business partners.
Employee Experience & Internal Communications
- Coordinate logistics for employee events, celebrations, recognition activities, and volunteer events.
- Draft and distribute internal announcements and employee updates as directed by leadership or HR.
- Serve as a welcoming first point of contact for employees and visitors.
Office Administration & Facilities
- Order and stock office supplies and equipment; track inventory and reorder as needed.
- Log and route office maintenance and facility requests to the appropriate vendor or building contact.
- Keep conference rooms and common areas organized, stocked, and presentable.
- Receive and distribute mail, packages, and deliveries.
- Maintain visitor logs and support day-to-day access control procedures.
- Assist with logistics for office moves and workstation setup.
Meeting & Event Coordination
- Reserve rooms and coordinate catering, supplies, and logistics for meetings and events.
- Support off-site meetings, company events, and employee appreciation activities under the direction of leadership.
- Strong organizational and time-management skills.
- Attention to detail and reliable follow-through.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Customer-service orientation and relationship-building skills.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Ability to manage multiple priorities and adapt to changing needs.
Preferred Qualifications
- Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
- 1-3 years of executive assistant, office management, or administrative support experience.
- Experience supporting senior leaders or executive teams.
- Previous experience with Microsoft 365, SharePoint, and expense management systems preferred.
Benefits & Perks
- Comprehensive benefits package, including retirement and profit sharing
- Paid time off and flexibility to support your personal life
- Fuel for your day with company sponsored lunches & snacks