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Administrative Jobs in Palo Alto, CA

Executive Assistant/Office Manager at Early-stage Venture Firm

Bloom Talent

Palo Alto, California

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Business Support, Calendar Management, Conferences, Detail Oriented, Employee Benefits, Event Management, Executive Assistant Skills , Expense Tracking, Financial Services, Healthcare Software, Identify Issues, Logistics, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reconciliation, Restaurant, Supplier Relationship Management (SRM), Travel Planning, United States Department of Energy (DOE), Vendor/Supplier Relations, Venture Capital, Writing Skills
LOCATION
Palo Alto, California
POSTED
9 days ago
Early-stage venture firm investing in deep tech, health tech, and software is looking for an Executive Assistant/Office Manager to join their team. This is a great opportunity to grow alongside the firm as it scales! In this role, you'll support the 3 General Partners with light support to two others on the team with calendar coordination and scheduling, booking travel, and ad hoc administrative tasks while also managing their office space, overseeing vendors, and organizing events and dinners. Someone who is extremely detail-oriented and organized, with a positive attitude and a genuine excitement to work in VC. This person must have a strong willingness to learn and take on more responsibility. This is a hybrid role, Monday through Thursday, in-office based in Palo Alto. 130-140K DOE + 100% benefits for employees & dependents, 401k, bonus eligibility, and generous PTO!
 
Responsibilities:
  • Schedule meetings and maintain calendars on behalf of 3 General Partners and 2 other Associates. 
  • Arrange travel and trip logistics - both domestic and international.
  • Oversee office operations. Keeping the office running smoothly and efficiently, ensuring the team is supported, and supplies are stocked.
  • Welcoming guests into the space and bringing them to the appropriate offices.
  • Manage relationships with vendors, troubleshoot, and problem-solve when issues arise. 
  • Track and reconcile expenses. 
  • Plan and organize dinners and events surrounding conferences. Partnering with vendors and restaurants and coordinating with external parties. 
  • Perform other duties as assigned to support the business functions of the Firm, including additional responsibilities such as event planning, basic accounting, and other administrative tasks as needed.
Qualifications:
  • Previous 2+ yeras of experience as an Executive Assistant, Office Manager, or similar role. 
  • Venture capital and/or financial service experience is a plus!
  • Ability to work independently as well as work with colleagues internally.
  • Strong verbal communication, organization, and writing skills.
  • High attention to detail and strong organizational skills.
  • Resourceful and creative problem-solving skills. 
  • Ability to maintain strict confidentiality.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
 
 

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Bloom Talent

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