Office Manager / Executive Assistant This is a dynamic role within the office for a growing software company. Your role will be essential to the organization and provide extensive opportunities for growth within the front office. This role is full time with excellent benefits and environment. Key Responsibilities:
Maintains strict confidentiality and uses a high degree of discretion in matters pertaining to the Office.
Handles all internal and external interactions with professionalism.
Provides sophisticated calendar management including meeting request attendee tracking, agenda preparation and communicating objective intent.
Prioritizes meeting requests, while troubleshooting calendar conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements within the office.
Administers correspondence and prioritizes email for CEO and ensures timely responses to all inquiries.
Prepares meetings, coordinates meals, reserves conference rooms, sets up projector or video conferencing units, and insures prompt attendance by participants and the CEO.
Manage and tune a ~10,000 person biller database within Excel
Takes notes and distributes meeting minutes and agendas as required.
Successfully manage and coordinate efforts under pressure and in response to deadlines.
Intermittent travel up to 25% (???)
Abilities:
Bachelor’s Degree in Business or a related field or equivalent experience strongly preferred.
5+ years of experience supporting Executive level management CEO/CFO/VP etc.
Expert in managing Microsoft Office (Outlook / Exchange, Word, Excel, and Power Point)
Self-directed, proactive and passionate advocate of the Company.
Ability to handle multiple tasks simultaneously with prioritization.
Self-motivated and able to adapt to change quickly
Ability to work in a fast paced, changing environment
Positive ‘can-do’ attitude and flexibility in work schedule as required.
Excellent organizational and timely follow-through skills.
Requires excellent communication skills, strong diplomatic skills and strong decision-making skills.
Requires complete confidentiality to the office of the President and personal matters of Executive Management.
Please contact Lane Peercy with your interest.
Numbers & Facts
Location
Fort Collins, Colorado
Skills
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Follow Throughunmatched
High Tech Industryunmatched
Identify Issuesunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Exchange Serverunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Organizational Skillsunmatched
Time Managementunmatched
Videoconferencingunmatched
Willing to Travelunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.