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Executive Assistant, Office Manager

Addison Group

Katy, TX

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JOB DETAILS
SALARY
$70,000–$80,000 Per Year
SKILLS
Accounting, Accounts Payable, Administrative Skills, Business Operations, Calendar Management, Communication Skills, Conference Management, Cross-Functional, Customer Relationship Management (CRM), Detail Oriented, Digital Circuit Design, Document Management, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reporting Software, Leadership, Logistics, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operational Support, Operations Processes, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Record Keeping, Standard Operating Procedures (SOP), Strategic Planning, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Katy, TX
POSTED
Today
Position Title : Executive Assistant/ Office Manager

Location: Katy, TX

Assignment Type: Direct Hire

Compensation : $70,000-80,000

Work Schedul e: Monday-Friday, 8-5

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Executive Assistant/ Office Manager

The Executive Assistant is a highly organized, serviceoriented professional who provides highlevel administrative and operational support to senior leadership and strategic team members. This role plays a critical part in maintaining efficient frontdesk operations while enabling executives to remain focused, prepared, and productive.

This position requires exceptional organizational judgment, attention to detail, discretion, and the ability to manage a broad range of administrative, office, and projectbased responsibilities while consistently presenting a professional and polished image.

Key Responsibilities

Executive & Leadership Support
  • Manage complex calendars, schedules, and meeting logistics for multiple senior leaders
  • Prepare leaders for meetings by coordinating agendas, materials, and supporting documentation
  • Draft, organize, and oversee professional correspondence and communications
  • Maintain orderly digital and physical filing systems
  • Handle sensitive and confidential information with professionalism and discretion
Meetings & Coordination
  • Coordinate internal and external meetings, including room scheduling and technology setup
  • Document meeting notes, distribute minutes, and track action items
  • Support alignment and followthrough on strategic initiatives and deliverables
Travel & Expense Management
  • Coordinate domestic and international travel arrangements
  • Manage expense reporting through systems such as Concur or Ramp
  • Partner with accounting or accounts payable teams to ensure timely and accurate processing
Front Desk & Office Operations
  • Serve as the first point of contact for visitors, incoming calls, and guests
  • Maintain front desk coverage and uphold a professional office atmosphere
  • Manage conference rooms, visitor logs, and badge access
  • Oversee office supplies, vendors, and general workplace organization
Events & Culture Support
  • Assist in planning internal meetings, team events, and employee engagement activities
  • Support recognition programs, internal communications, and culture initiatives
  • Help coordinate leadership meetings and customerfacing events
Operational & Project Support
  • Assist with crossfunctional projects, research, and ad hoc initiatives
  • Support administrative components of strategic programs
  • Maintain standard operating procedures, process documentation, and digital boards
  • Provide overflow administrative support to departments such as HR, Accounting, or Operations
General Administrative Functions
  • Manage mail, shipments, courier services, and document processing
  • Order meals, office supplies, and coordinate office services
  • Support scanning, filing, and record maintenance
  • Perform additional duties as needed to support leadership and business operations
Required Skills & Qualifications
  • 5+ years of experience supporting senior leaders or executive teams
  • Strong organizational, prioritization, and timemanagement skills
  • Exceptional attention to detail and accuracy
  • Professional written and verbal communication skills
  • Proven discretion in handling confidential information
  • Ability to manage multiple priorities in a fastpaced environment
  • Proactive, resourceful, and solutionoriented approach
  • Comfortable working independently and crossfunctionally
Technical Skills
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Experience with expense management systems (e.g., Concur, Ramp)
  • Familiarity with ERP, CRM, and document management platforms
  • Ability to quickly learn and adapt to new tools and systems
Core Competencies
  • Professional presence and executive support capabilities
  • Organizational excellence and time management
  • Confidentiality and sound judgment
  • Stakeholder communication and coordination
  • Problemsolving and initiative
  • Adaptability and composure under pressure
  • Collaboration and crossfunctional support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

About the Company

A

Addison Group

Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.

Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.
COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1999
WEBSITE
http://www.addisongroup.com/

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