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Executive Assistant/Office Manager

Burnett Specialists

Katy, TX

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Business Operations, Calendar Management, Communication Skills, Conference Management, Cross-Functional, Customer Relations, Customer Relationship Management (CRM), Detail Oriented, Document Management, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Follow Through, Leadership, Logistics, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Reconciliation, Reimbursement, Standard Operating Procedures (SOP), Strategic Planning, Support Documentation, Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel, Writing Skills
LOCATION
Katy, TX
POSTED
30+ days ago
We are seeking a highly organized, service-driven Executive Assistant to provide high-level administrative support to senior leadership. This role is critical in ensuring seamless daily operations, enabling executives to remain focused, productive, and aligned on key priorities.

Responsibilities
  • Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
  • Prepare executives for meetings, including agendas, materials, and logistics
  • Draft, manage, and coordinate professional correspondence and communications
  • Maintain organized electronic and physical filing systems
  • Handle confidential information with discretion and sound judgment
  • Coordinate internal and external meetings, including logistics and technology setup
  • Capture and distribute meeting minutes; track and follow up on action items
  • Ensure alignment and timely follow-through on key initiatives and deliverables
  • Coordinate domestic and international travel arrangements
  • Manage expense reporting and ensure timely, accurate submission and processing
  • Partner with accounting teams to support expense reconciliation and processing
  • Serve as the first point of contact for visitors, clients, and incoming communications
  • Maintain a professional, organized, and welcoming office environment
  • Manage conference rooms, visitor access, and front desk operations
  • Oversee office supplies, vendor relationships, and general workplace organization
  • Plan and coordinate internal meetings, events, and employee engagement initiatives
  • Support company culture programs, recognition efforts, and leadership events
  • Assist with company-wide and client-facing events
  • Provide support on cross-functional projects, research, and strategic initiatives
  • Maintain SOPs, process documentation, and internal communication tools
  • Provide administrative support to departments such as HR, Accounting, and Operations as needed
  • Manage mail, shipments, and courier services
  • Coordinate office services, meals, and supply orders
  • Support document processing, scanning, and recordkeeping
  • Perform additional administrative duties as needed to support leadership and business operations
Qualifications
  • 5+ years of experience supporting senior executives or leadership teams
  • Strong organizational, prioritization, and time management skills
  • Exceptional attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proven ability to handle confidential information with discretion
  • Ability to manage multiple priorities in a fast-paced environment
  • Proactive, resourceful, and solution-oriented mindset
  • Ability to work both independently and collaboratively
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with expense management systems (e.g., Concur, Ramp)
  • Familiarity with ERP, CRM, and document management systems
  • Ability to quickly learn and adapt to new tools and technologies


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About the Company

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Burnett Specialists

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