Executive Assistant Reed Smith US
Houston, Texas30+ days ago
- $31.44–$38.46
- Full-time
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Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Business Operationsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Conference Managementunmatched
- Cross-Functionalunmatched
- Customer Relationsunmatched
- Customer Relationship Management (CRM)unmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Documentationunmatched
- ERP (Enterprise Resource Planning)unmatched
- Establish Prioritiesunmatched
- Executive Assistant Skills unmatched
- Expense Managementunmatched
- Expense Reportsunmatched
- Expense Trackingunmatched
- Follow Throughunmatched
- Leadershipunmatched
- Logisticsunmatched
- Mail Processingunmatched
- Meeting Minutesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Office Managementunmatched
- Operationsunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Reconciliationunmatched
- Reimbursementunmatched
- Standard Operating Procedures (SOP)unmatched
- Strategic Planningunmatched
- Support Documentationunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Vendor/Supplier Relationsunmatched
- Willing to Travelunmatched
- Writing Skillsunmatched
Description
We are seeking a highly organized, service-driven Executive Assistant to provide high-level administrative support to senior leadership. This role is critical in ensuring seamless daily operations, enabling executives to remain focused, productive, and aligned on key priorities.
Responsibilities
#HOUWC46
#ZR
Responsibilities
- Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
- Prepare executives for meetings, including agendas, materials, and logistics
- Draft, manage, and coordinate professional correspondence and communications
- Maintain organized electronic and physical filing systems
- Handle confidential information with discretion and sound judgment
- Coordinate internal and external meetings, including logistics and technology setup
- Capture and distribute meeting minutes; track and follow up on action items
- Ensure alignment and timely follow-through on key initiatives and deliverables
- Coordinate domestic and international travel arrangements
- Manage expense reporting and ensure timely, accurate submission and processing
- Partner with accounting teams to support expense reconciliation and processing
- Serve as the first point of contact for visitors, clients, and incoming communications
- Maintain a professional, organized, and welcoming office environment
- Manage conference rooms, visitor access, and front desk operations
- Oversee office supplies, vendor relationships, and general workplace organization
- Plan and coordinate internal meetings, events, and employee engagement initiatives
- Support company culture programs, recognition efforts, and leadership events
- Assist with company-wide and client-facing events
- Provide support on cross-functional projects, research, and strategic initiatives
- Maintain SOPs, process documentation, and internal communication tools
- Provide administrative support to departments such as HR, Accounting, and Operations as needed
- Manage mail, shipments, and courier services
- Coordinate office services, meals, and supply orders
- Support document processing, scanning, and recordkeeping
- Perform additional administrative duties as needed to support leadership and business operations
- 5+ years of experience supporting senior executives or leadership teams
- Strong organizational, prioritization, and time management skills
- Exceptional attention to detail and accuracy
- Excellent written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Ability to manage multiple priorities in a fast-paced environment
- Proactive, resourceful, and solution-oriented mindset
- Ability to work both independently and collaboratively
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with expense management systems (e.g., Concur, Ramp)
- Familiarity with ERP, CRM, and document management systems
- Ability to quickly learn and adapt to new tools and technologies
#HOUWC46
#ZR
Numbers & Facts
| Location | Katy, TX |
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