Administrative Skills, Beverages, Business Skills, Calendar Management, Communication Skills, Customer Relations, Decision Support, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Expense Reports, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Research Skills, Schedule Development, Time Management, Travel Planning, Writing Skills
We are seeking a highly organized and proactive Executive Assistant to support senior executives based in the U.S. This role requires exceptional English proficiency, outstanding client-facing abilities, and strong letter writing skills. The ideal candidate will be adept at managing executive schedules, handling communications with people from various backgrounds, including high-level communication with clients and ensuring seamless coordination across teams and stakeholders.
What You'll Do:
- Provide administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Serve as a liaison between executives, clients, and internal teams, ensuring clear and professional communication.
- Draft, review, and refine business correspondence, reports, and client communications with precision and professionalism.
- Manage and prioritize incoming requests, emails, and confidential documents.
- Coordinate and schedule meetings, appointments, and conference calls across multiple time zones.
- Prepare presentations, reports, and briefing materials as needed.
- Assist in project management by tracking tasks, deadlines, and deliverables.
- Conduct research and compile information to support executive decision-making.
- Handle sensitive and confidential information with discretion.
- Manage office tasks such as ensuring all spaces are tidy and clear. Stocking up kitchen with beverages and supplies. Placing work orders for repairs and any maintenance needed
What You Bring:
- Fluent in English (written and spoken) with excellent communication skills.
- At least 3 years proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Strong client-facing skills with the ability to engage professionally with stakeholders.
- Exceptional letter writing and business correspondence abilities.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
- Highly organized, detail-oriented, and able to prioritize tasks effectively.
- Ability to work independently in a remote setting, demonstrating initiative and problem-solving skills.
- Experience working in an international or U.S.-based organization is a plus.
What We Offer:
- Hybrid
- $80,000 - $90,000 annually, commensurate with experience.
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American Equity Mortgage, Inc., is one of the nation’s leading mortgage lenders with a proven history of success. For 20 years we have held integrity, leadership, strength and stability making us highly respected in the industry, as well as throughout the communities we serve. We are committed to our customers by specializing in helping people save money through mortgage refinancing, debt consolidation, and home purchase loans.
Our employees are continually growing with our ongoing, coaching culture, training and support along with upward mobility promoting from within our organization. Our commitment to helping others carries into social responsibility to support, assist and empower communities with our private foundation known as AEM Cares, along with our corporate giving program to help and enable charitable causes nationwide reach their goals.
100 to 499 employees
https://www.americanequity.com