Executive Assistant/ Office Manager

Boar's Head

Sarasota, FL

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Billing, Budget Management, Calendar Management, Cross-Functional, Customer Support/Service, Documentation, Establish Priorities, Executive Assistant Skills , Mathematics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Purchase Orders, Reimbursement, Reporting Skills, Time Management, Travel Planning, Willing to Travel

LOCATION

Sarasota, FL

POSTED

Today

Hiring Company:

Delicatessen Services Co., LLC

Overview:
Reporting directly to the Executive Vice President, the Manager, Office Services/Executive Assistant will be responsible for performing a number of administrative duties. Must be able to work with minimal supervision, is highly self-motivated, and displays professional maturity when dealing with company-related and confidential matters. Capable of managing their workload and prioritizing tasks in a fast-paced corporate environment handling multiple and competing priorities.

Job Description:

Administrative Support

Undertake the tasks of receiving calls, taking messages and routing correspondence
Maintain calendars, arrange meetings and appointments and provide reminders
Manage travel arrangements for...
Take meeting minutes and accurately transcribe notes
Produce reports, presentations, and briefs
Develop and carry out an efficient documentation and filing system
Prepare various reports and information needed for business meetings
Organize projects and provide follow-up
Schedule on and off-site meetings including all logistical coordination
Prepare and process expenses, purchase orders and invoices for...
Limited travel is required
Other duties as assigned

Confidentiality

Assure discreet handling of all business matters.
Ensure all information is sent in a secure manner

Education and Experience

Bachelor's degree in arts, sciences, business or related field OR 5+ years' experience in any field managing projects, budgets, scheduling or related field.
Five (5) to Seven (7) years administrative experience
One (1) to Three (3) years minimum experience in Project Management or closely related field
High proficiency with all MS Office applications: Outlook, Word, Excel, PowerPoint
Outstanding organizational skills and ability to handle multiple projects
Excellent customer service skills
Project management and timeline management experience

Language Skills

Ability to respond effectively to the most sensitive inquiries or complaints
Ability to effectively present written and/or verbal information in a clear, concise manner within a cross-functional team environment
Ability to read, analyze, and interpret complex documents

Mathematical Skills

Ability to grasp and manipulate timelines as they relate to projects in order to be able to provide key milestone updates to team members

Work Environment

This position requires working primarily in an office environment.

Location:
Sarasota, FL

Time Type:
Full time

Department:
Office Services

About the Company

Boar's Head

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