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Executive Assistant & Office Manager (Temporary to Permanent)

The Pacific Club

Honolulu, HI

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JOB DETAILS
SKILLS
Artificial Intelligence (AI), Athletics, Communication Skills, Employee Assistance Plan, Executive Assistant Skills , Flexible Spending Accounts, Hardware Virtualization, Leadership, Life Insurance, Microsoft Product Family, Office Management, Organizational Skills, People Management, Plan Meetings, Standard Operating Procedures (SOP), Team Lead/Manager, Telephone Skills
LOCATION
Honolulu, HI
POSTED
Today
About the Job

This is a Temporary role (June through August) with potential for permanent placement.

About the Role:

The Pacific Club is seeking an organized, professional, and service-driven Executive Assistant & Office Manager to support our GeneralManager, Board, and front office operations. This role combines executive support, team leadership, and member service.

Key Responsibilities:

  • Support the General Manager with scheduling, communications, and meetings.
  • Prepare Board and Board Committee agendas, minutes, official records, and organize meetings.
  • Audit for efficiencies, improve workflows, and update SOPs.
  • Supervise, train, and schedule front desk reception team.
  • Assist members, manage calls, and handle reservations.
  • Oversee office operations, supplies, and workflow.
  • Coordinate and support special projects for the Club's 175th Anniversary initiatives and events as requested by the General Manager.
Qualifications:
  • Bachelor's degree in business or hospitality major or minor (preferred).
  • 2-3 years executive assistant or hospitality experience (preferred).
  • 5+ years supervisory experience.
  • Strong organization, communication, leadership and technology skills.
  • Proficiency in Microsoft 365, AI, Teams, and virtual meeting platforms.
The Pacific Club offers excellent employee benefits for full-time and part-time positions (working 20+ hours/week consistently):
  • 100% health/dental/vision insurance premium coverage for employees, and 70% of the premium for dependents covered by the Club.
  • Free Parking.
  • Free Employee Meal Daily.
  • Christmas and Anniversary Bonuses.
  • Employee of the Month Bonuses.
  • 401K eligible after 6 months of service with employer matching at 50% of employee contribution.
  • 10 Paid Vacation and 5 PTO Days.
  • 10 Paid Holidays.
  • Paid Time-Off for Birthday.
  • Paid Time-Off for Bereavement.
  • Pre-Tax Flexible Spending Accounts.
  • Employee Assistance Program.
  • Financial Wellness Program.
  • Group Life Insurance.


About the Company

The Pacific Club is Oahu's premier private city club for business, quality time with family, and social events. Conveniently located in the heart of Honolulu, the open-air club offers its members and their guests a beautiful oasis highlighted by exceptional dining, meetings, events and athletics facilities.Highly regarded for its outstanding service, The Pacific Club has set the standard for private clubs with its exquisite dining experience, extensive and highly allocated wine selection, distinguished art collection, and its warm and attentive staff. Versatile meeting rooms, outdoor events space, paddle tennis and pickle ball courts, temperature-controlled swimming pool, and a well-equipped athletic facility give the club its personality as the ideal place for business and pleasure.

About the Company

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The Pacific Club

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