Executive Assistant - Office of Human Resources

About Our Job

Who We Are

The Office of Human Resources (OHR) provides essential services and support to the 12,000 employees and more than 40 agencies that make up the City and County of Denver. OHR touches every City department and supports every employee, from the moment they file a job application, to the day they retire, and everything in between.

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, and the people around you to the next level.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $30.00 - $35.00/hour, based on experience and education. We also offer generous benefits for full-time employees which includes but is not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

Location

The Office of Human Resources within the City and County of Denver utilizes a hybrid model workplace that balances the responsibilities of public service with the benefits of a flexible work environment. Employees work where needed, at a city site and/or in the field three days a week and telecommute remotely at a designated workplace within the State of Colorado the remaining days. The mandatory in office day is Monday, and core business hours are between 9:00 am and 4:00 pm.

What You'll Do

The City and County of Denver's Office of Human Resources (OHR) is seeking a highly organized, polished, and proactive Executive Assistant to provide primary support to the Executive Director and occasional support to the OHR Senior Leadership Team. This role requires exceptional communication skills, strong judgment, and the ability to anticipate needs within a fast‑moving, high‑visibility executive environment.

This position is ideal for an experienced EA who thrives in a dynamic, relationship‑driven environment and enjoys being a key partner to senior leadership. Additionally, you will collaborate with OHR staff and leadership across our city-wide team on various duties to support our mission of creating OneHR.

Responsibilities

Executive Support

• Manage, update, and coordinate a high‑volume calendar with frequent changes, shifting priorities, and tight turnaround times.
• Prepare for meetings, manage agendas, gather discussion items, and ensure leadership teams have what they need.
• Provide occasional personal‑related logistical support (e.g., travel coordination).
• Serve as the primary administrative support for the Career Service Board, including agendas, meeting materials, minutes, and coordination with the legal agencies
• Serve as an extension of the Executive Director-representing OHR professionally with internal leaders, external partners, and the Mayor's Office.

Office Management & Operations

• Oversee office needs, including ordering snacks, water, and supplies for staff
• Manage vendors, purchasing, invoices, office operations, and other administrative functions that keep the Executive Director and the department running smoothly
• Manage the Anniversary Pin Program, including ordering, tracking, and distributing materials.
• Assist with general office upkeep across OHR's consolidated workspace.

Relationship & Workflow Management

• Communicate professionally with OHR directors and city leaders; know when and how to push back on scheduling conflicts or unrealistic requests.
• Greet candidates and visitors, escort them to meetings, and occasionally deliver items to the Mayor's Office or other city departments.
• Support planning for leadership retreats and department events, using available tools (e.g., Copilot, ChatGPT) to research options and generate ideas.
• Perform other duties as assigned or requested

What You'll Bring

• Strong written and verbal communication skills; ability to represent OHR professionally.
• Ability to regularly handle sensitive personnel, legal, and executive information
• Excellent organizational skills and detail orientation-able to track multiple tasks and prevent items from falling through the cracks.
• Forward‑thinking mindset; anticipates needs without being asked.
• Comfort using modern productivity tools to streamline work (AI tools, scheduling tools, digital research).
• High level of polish and professional presence (business casual; no athletic wear unless switching shoes during errands).
• Prior experience as an Executive Assistant strongly preferred, ideally 5+ years.
• Experience supporting VP‑level or higher executives in a large or complex organization.

Minimum Qualifications

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
• Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience at the type and level providing support to a manager responsible for large, complex divisions or the highest-level manager of a small organization.
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.

Application Deadline

This posting is expected to stay open until July 19th. Please submit your application as soon as possible and no later than July 19th at 11:59 p.m. MST.

About Everything Else

Job Profile

CA2179 Executive Assistant III

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Unlimited

Position Salary Range

$26.84 - $40.27

Target Pay

$30.00 - $35.00/hour, based on experience and education

Agency

Office of Human Resources

Redeployment during Citywide Emergencies

City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days' notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.