Executive Assistant - Office of the CEO

Granite State Manufacturing manufactures precision components for US Navy submarines - one of the most critical missions in our nation's defense.

This position is open due to the planned retirement of our Executive Assistant of 12 years, who will provide an expected 2-3 months of dedicated, side-by-side training before she leaves.

GSM is growing, and this role grows with it. The right person will find plenty of room to take on more, shape how the office operates, and build a career here rather than just hold a job.

About the Role

Granite State Manufacturing is seeking a highly organized, professional, and proactive Executive Assistant to provide primary administrative support to the Chief Executive Officer, with additional administrative and project support to the President and Vice President as needed.

Your number-one objective is to keep the CEO organized, prepared, informed, and supported in the daily execution of company priorities. This is a highly visible role requiring excellent judgment, discretion, and strong communication skills, along with the ability to manage multiple priorities in a fast-paced manufacturing environment. You'll also roll up your sleeves for whatever special projects come with being part of a rapidly growing company.

The ideal candidate is dependable, discreet, resourceful, and calm under pressure. They're a thoughtful problem-solver who enjoys helping others stay organized and prepared, with a professional yet approachable presence - this role interacts daily with employees, executives, customers, visitors, and community partners.

Most of all, we want someone who raises their hand. We're looking for someone who genuinely loves to learn - who lights up at a new tool or a new opportunity rather than waiting to be asked - and who spots what needs doing and takes it on. If that's you, you'll thrive here.

This is a full-time, on-site role in Manchester, NH. Our schedule is Monday-Thursday, 7:00 AM-4:15 PM, and Friday, 7:00 AM-noon - so yes, every Friday afternoon is yours! Occasionally, travel, events, or deadlines call for flexibility outside those hours, but that's the exception, not the norm.

Key Responsibilities

Executive Support

• Provide primary administrative support to the CEO, including calendar management, meeting coordination, correspondence, travel arrangements, document preparation, presentations, reports, and follow-up on action items.
• Ensure the CEO is prepared for meetings, customer visits, leadership discussions, deadlines, and company priorities.
• Provide additional administrative and project support to the President and Vice President as needed.
• Prepare agendas, meeting materials, letters, memos, presentations, reports, and other business documents.
• Track action items and help ensure timely follow-through.
• Maintain confidentiality and exercise sound judgment when handling sensitive company, customer, vendor, and executive information.
• Communicate professionally with employees, customers, vendors, visitors, and community partners.
• Assist with company events, employee meetings, customer visits, leadership initiatives, and special projects.

Occasional flexibility outside core hours is expected when travel, events, or deadlines require it.

Bookkeeping & Financial Administration

In addition to executive support, this position assists with bookkeeping and financial administration tasks using QuickBooks, including:

• Entering and tracking invoices, expenses, and receipts
• Supporting monthly reconciliation and basic financial reporting
• Assisting with vendor payments and expense tracking
• Maintaining organized financial records and documentation (It is not a full accounting or payroll position.)

Technology Skills

The successful candidate should be comfortable using:

• Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• QuickBooks - a plus, but the willingness to learn matters more than existing experience.
• AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve productivity, draft content, organize information, and streamline workflows.