Position Description:
Position Title: Executive Assistant
Department/Ministry: Executive Team
Location: Omaha Campus
Supervisor's Title: Executive Pastor
Position Classification: Non-exempt, Hourly
Position Status: Regular full-time
Ministerial Status: Non-ministerial
Position Summary:
- The Executive Assistant serves as a trusted partner to executive leadership by providing administrative, organizational, and operational support that advances the mission and priorities of the church.
Essential Duties and Responsibilities:
The essential functions include, but are not limited to the following:
- Executive Leadership Support
- Manage and maintain executive calendars, schedules, and appointments.
- Coordinate meetings, retreats, leadership gatherings, and special events.
- Prepare meeting agendas, supporting materials, and follow-up communications.
- Track action items and ensure timely completion of leadership priorities.
- Assist with planning and coordination of strategic initiatives and special projects.
- Protect executive leaders’ time by helping prioritize requests and commitments.
- Anticipate needs and proactively resolve scheduling or operational conflicts.
- Project Coordination
- Support the execution of church-wide projects and initiatives.
- Coordinate information, resources, and follow-up between departments and ministry teams coming out of Executive Team Off-sites.
- Monitor project timelines and assist leaders in maintaining momentum on key priorities.
- Assist with event planning, logistics, and implementation as needed.
- Communication & Information Management
- Draft, proofread, and distribute internal communication on behalf of executive leadership.
- Facilitate communication follow-up and ensure important information is communicated clearly and accurately.
- Organize and maintain records, files, reports, and other leadership resources.
- Serve as a professional and welcoming point of contact for staff, Difference Makers, Ministry Leaders, and Legacy Donors.
- Help maintain healthy communication flow between Executive Leadership and teams.
- Organizational Systems & Reporting
- Assist leaders in gathering, organizing, and presenting information for decision-making.
- Create reports, summaries, and other resources that provide clarity and insight.
- Support process improvement efforts that enhance effectiveness and accountability.
- Other Duties
- Participate actively in the life and ministry of StoneBridge Christian Church.
- Support special events, services, conferences, and church initiatives as needed.
- Perform all other duties as assigned in support of the church’s mission and leadership team.
Minimum Qualifications (Knowledge, Skills, and Abilities):
Education and Experience:
- Associate’s degree or equivalent experience required, bachelor’s degree preferred.
- Minimum of 3 years of administrative, executive support, project coordination, ministry operations, or related experience.
- Experience supporting senior leaders or executive teams preferred.
- Experience working in a church, nonprofit, ministry, or similarly mission-drive organization preferred.
Knowledge and Skills:
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities.
- Ability to manage multiple priorities simultaneously while maintaining attention to detail.
- Proven ability to handle confidential and sensitive information with discretion.
- Strong project coordination and follow-through skills.
- Ability to anticipate the needs and solve problems proactively.
- High level of emotional intelligence and interpersonal effectiveness.
- Ability to remain calm, professional, and adaptable in fast-changing environments.
- Strong proficiency with office productivity software (Asana and Planning Center), calendars (Google), communication platforms (Slack), and database systems (Planning Center).
- Ability to work independently while maintaining strong collaboration with leaders and teams.
Spiritual Requirements:
- Committed to the mission of Sharing Christ - Building Believers.
- Agree and abide by the “Sexual, Substance, and Social Behavior Statement” included in the Team Member Handbook
- Live out the team member values: Battle Mediocracy, Trust in Team, Solution-Side Living, Stewardship of Life, and Contagious Fun
- Generous with our time, talents, and offerings- giving at minimum 10% of income (biblical tithing) to support the ministry of StoneBridge.
StoneBridge Christian Church
StoneBridge Christian Church is a place where people can meet Jesus, believers can engage in life-giving community, and everyone is welcome. We believe in creating a space where people can have authentic encounters with Christ.
StoneBridge Academy
StoneBridge Academy provides childcare and early childhood education to children 6 weeks-5 years of age. We meet the needs of each child and teach kids to love like Jesus. As kids grow older, we increase our focus on social, personal, and educational skills. We highly value a Christ-Centered Environment, Whole Child Development, Excellence, and Safety.
The Commons
"A Place to Gather" - The Commons is a gathering space located inside of StoneBridge Christian Church (Omaha Campus) providing space for the community to gather, grab a great cup of coffee or a treat and spend time together. We have a 3 story indoor playground that's fully enclosed to keep kids safe and entertained and two outdoor playspaces.