Executive Assistant

JOB LOCATION: Orem

FUNCTION: The Executive Assistant performs various administrative and clerical duties and provides office support to designated supervisors and managers.

REPORTING TO: President

KEY ACTIVITIES:

• Visualize, fulfil, and implement the company vision and core values;
• Perform general receptionist and clerical duties to include, but not limited to, invoicing, answering phone calls, copying, mailing, and filing;
• Draft letters and official communications, prepare reports, and systematically file documents and information;
• Manage general office functions to include, but not limited to: coordination of building maintenance, office cleaning, ordering office supplies, printer maintenance, office IT support, breakroom cleanup, etc.
• Provide administrative support for President and other assigned leaders;
• Assist managers with electronic reporting tasks and oversee accuracy of system data;
• Organize and distribute faxes, emails other communications in an effective and timely manner;
• Organize meetings and other events, maintaining executive and team calendars;
• Type/transcribe meeting notes, etc.,
• Coordinate travel plans for executive staff;
• Perform miscellaneous office and building management tasks;
• Perform other duties as may be required.

KNOWLEDGE AND SKILLS:

• Dependable and punctual, able to work with minimal supervision;
• Excellent communication skills as well as strong interpersonal and relationship skills;
• Highly organized and detail oriented;
• Ability to draft, revise, and edit letters;
• Strong computer proficiency with a working knowledge of Microsoft Office products.
• Ability to work in the office during normal business hours 8:00 am to 5:00 pm

EDUCATION/EXPERIENCE:

• High School Diploma or GED
• 2-3 years of relevant experience

PHYSICAL REQUIREMENTS:

• Sedentary work, requiring regular lifting up to 10lbs and occasional lifting up to 25 lbs.;
• Repetitive motion associated with operating a computer and other office equipment.
• Inside, climate-controlled working conditions, seated at a desk for extended periods of time.

This description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with this job.  It is intended to be an accurate reflection of the principle job elements essential for making employment decisions. Duties associated with this job and the corresponding job specification may be changed at any time to accommodate Company business needs.