Executive Assistant

FULLY ON-SITE POSITION

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond.

ORLANDO HEALTH - BENEFITS & PERKS:

All Inclusive Benefits (start day one)

• Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Forbes Recognizes Orlando Health as a Best-In-State Employer

• Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.

Employee-centric

• Orlando Health has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare

Position Summary: 
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Essential Functions:
• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Has access to confidential employee, management and organization data.
• Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
• Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:
• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in educational programs, current literature, and workshops.

Education/Training:
• Associate’s Degree.
• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in
addition to the requirements listed in the Experience section).
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based
products (Word, Excel, PowerPoint, Access). 

Experience:
Five (5) years of customer service, administrative, secretarial or related experience.