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Executive Assistant

Quest National Services

Orlando, FL

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JOB DETAILS
SKILLS
Calendar Management, Communication Skills, Copying Machines, Detail Oriented, Establish Priorities, Executive Assistant Skills , Fax Machines, Follow Through, Leadership, Logistics, Machining Operations, Manual Dexterity, Microsoft Outlook, Office Equipment, Operations, Organizational Skills, Persuasion Skills, Presentation/Verbal Skills, Printers, Problem Solving Skills, Real Estate, Sales Management, Schedule Development, Slack, Time Management, Typing, Writing Skills
LOCATION
Orlando, FL
POSTED
Today
Company Description

You'll be the right hand to a CEO who moves fast and expects the same. You'll manage everything from daily operations and strategic scheduling to personal errands and hands-on execution when needed at the CEO's residence. Your mission: keep the CEO operating at peak performance - in business and in life.

You'll need to be equally comfortable managing high-level business priorities and handling personal logistics with discretion and precision.

Job Description

What You'll Do
  • Manage complex calendars, meetings, travel, and communications across multiple ventures and time zones
  • Handle calls and correspondence with professionalism and confidence - you're representing the CEO's brand and energy
  • Serve as the gatekeeper: filter, prioritize, and route information to keep things moving efficiently
  • Coordinate with internal teams, vendors, and business partners to ensure deliverables are executed on time
  • Manage and track follow-ups, commitments, and strategic tasks - nothing slips through the cracks
  • Support personal responsibilities: scheduling, errands, and general logistics as directed
  • Work primarily from the Downtown Orlando office, with flexibility to work from the CEO's residence occasionally when required
  • Anticipate needs - from preparing materials to pre-empting scheduling conflicts - and solve problems before they're problems
  • Use modern tools to drive productivity and communication, including Slack, Zoom, ChatGPT, Fireflies, GoHighLevel, and Microsoft Outlook
Who You Are
  • Driven: You operate with urgency, focus, and ownership. You don't wait to be told twice.
  • Tech-Savvy: You're confident using digital platforms like Slack, Zoom, GoHighLevel, and ChatGPT to stay organized and efficient.
  • Polished Communicator: Whether over the phone, email, or in person, you're confident, clear, and persuasive.
  • Detail-Oriented: You notice what others miss and stay two steps ahead.
  • Thick-Skinned: You can handle direct feedback, tight deadlines, and shifting priorities without losing composure.
  • Trustworthy: You'll be managing sensitive information and personal affairs - discretion is non-negotiable.
  • Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics.
  • Business-Minded: Former real estate professionals often thrive here - you understand deal flow, client management, and how to make things happen.
Qualifications
  • Minimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executive
  • Proven ability to manage complex schedules, priorities, and workflows
  • Strong communication skills - verbal and written
  • Experience using Slack, Zoom, GoHighLevel, ChatGPT, Fireflies, and Microsoft Outlook
  • Reliable transportation and flexibility to support offsite needs when required
  • Availability beyond traditional hours when business demands it - this role supports an executive who doesn't clock out at 5 PM
Additional Information

Compensation & Benefits
  • Competitive salary commensurate with experience
  • Performance-based bonuses
  • Modern Downtown Orlando office environment
  • Growth potential across multiple ventures within Quest Management Services
PHYSICAL REQUIREMENTS
  • MUST be able to verbally speak without accommodations - face to face, through landline, through PC phone and/or other means required to perform job duties.
  • MUST be able to view computer screens for the duration of your work shift.
  • Continuous sitting throughout the work shift - we offer stand / sit desks in our office
  • Repetitive movements of hands, fingers and arms for typing and/or writing during work shift
  • Must be able to work standard office equipment: computers, fax machines, copiers, printers, telephones, etc.
  • Frequent bends, kneels and crouches
  • Must be able to read small print
  • Stooping and bending to files, supplies, mobility to complete tasks
  • Frequently lifts, carries or otherwise move and position objects weighing 10-20lbs
  • Ability to reach with hands and arms
  • Must be able to handle stress
  • Work requires hand dexterity for office machine operation
PERFORMANCE MANDATES
  • Client communication returned within 24 hours
  • Internal organizational communication returned within 2 hours
  • Attendance and participation in area, client and organizational meetings
  • Timely completion of all required and staff development elective education courses
  • The constant ability to remain professional and respectful in all internal and external communication
  • Other position related duties as identified by leadership

About the Company

Q

Quest National Services

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