Our client, a public agency is seeking a highly organized and professional temporary Executive Assistant to provide administrative and operational support to the Leadership team.
The ideal candidate will demonstrate discretion, attention to detail, strong communication skills, and the ability to work effectively in a fast-paced municipal environment.
Key Responsibilities
Executive Support
Provide administrative support to Leadership
Assist with preparation, distribution, and organization of meeting materials and agendas
Coordinate meeting logistics, including scheduling, room setup, and follow-up documentation
Track action items, deadlines, and correspondence
Administrative & Office Operations
Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents
Manage incoming calls, emails, and public inquiries with professionalism and discretion
Maintain electronic and hard-copy filing systems in compliance with records policies
Assist with calendar management, travel arrangements, and coordination with internal departments
Communication & Public Interaction
Serve as a professional point for a variety of stakeholders
Support responses to constituent inquiries and interdepartmental communications
Maintain confidentiality regarding sensitive or privileged information
Minimum Qualifications
High school diploma or equivalent (Associates degree or higher preferred)
Minimum of 23 years of administrative or executive support experience, preferably in a government, public sector, or professional office environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with agenda management software is a plus
Strong written and verbal communication skills
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Knowledge, Skills & Abilities
Understanding of professional office procedures and municipal operations
Ability to handle confidential information with discretion and professionalism
Strong attention to detail and accuracy
Ability to work independently and collaboratively with diverse stakeholders
Customer serviceoriented approach with the ability to interact tactfully with the public
Work Environment & Schedule
Temporary assignment; duration and schedule based on clients needs
Position may require attendance at after-hours meetings, including evenings once per month
Full-time
Pay = $25-30/hr (DOE)