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Executive Assistant

BCforward

Palo Alto, CA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Artificial Intelligence (AI), Business Solutions, Calendar Management, Channel Strategies, Communication Skills, Compensation and Benefits, Cross-Functional, Establish Priorities, Event Management, Executive Assistant Skills , Fortune 500 Customers, Functional Programming Languages, Government, Information Technology Consulting, Leadership, Leading Edge Technology, Logistics, Logistics Management, Matrix Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Windows System Internals/Programming, Multitasking, Onboarding, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Project/Program Management, Purchase Orders, Reconciliation, Reimbursement, Time Management, Willing to Travel, Writing Skills
LOCATION
Palo Alto, CA
POSTED
1 day ago
Job Title: Executive Assistant

Location: Palo Alto, CA

Duration: Contract - 6 months

Pay Range: $36.46/hr. to $47.73/hr. (W2)

Job ID: 373526

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices acrossNorth America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Assistant to support the Senior Vice President of PS Strategy in a global, matrixed organization. The ideal candidate will have strong experience in executive-level administrative support, complex calendar and travel management, and cross-functional coordination, and a proven ability to operate independently, protect executive time, and drive seamless execution across multiple time zones.

Responsibilities:
  • Own and manage a complex executive calendar across time zones, align scheduling to business priorities, and resolve conflicts.
  • Coordinate domestic and international travel, handle real-time changes, and manage accurate, timely expense reconciliation.
  • Serve as primary point of contact and gatekeeper for the SVP, triage communications, and maintain confidentiality.
  • Prepare, review, and edit executive correspondence, reports, presentations, and briefing materials to an executive-ready standard.
  • Plan and coordinate complex meetings, leadership forums, and offsites, including logistics, agendas, and follow-ups.
  • Partner with PS Strategy, other Executive Assistants, and senior stakeholders to align priorities and decision rhythms.
  • Support the rhythm of business, including annual and quarterly planning, operating reviews, and action tracking.
  • Coordinate special projects and non-routine initiatives, tracking owners, deadlines, and dependencies.
  • Manage delegate access and administrative permissions for calendars, HR, and task delegation as applicable.
  • Support hiring coordination, including interview scheduling, candidate logistics, and feedback tracking.
  • Coordinate onboarding and offboarding logistics for employees, vendors, and interns, including access, equipment, and workspace.
  • Leverage Microsoft 365 and internal tools to streamline workflows and maintain information hygiene.
  • Support coordination of team events aligned with priorities, including volunteering and recognition activities.
  • Maintain distribution lists, org charts, and purchase orders, and process expenses in compliance with policy.
Required Skills & Qualifications:
  • 8-10+ years of progressive administrative experience supporting senior or executive leaders in complex, matrixed environments.
  • Expert calendar, travel, and meeting logistics management with competing priorities and frequent changes.
  • Experience coordinating across multiple time zones and partnering with global stakeholders.
  • Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel) and travel/expense systems.
  • Strong judgment, discretion with confidential information, and written and verbal communication skills.
  • Ability to manage multiple projects, deadlines, and stakeholders with minimal supervision.
  • Familiarity with AI productivity tools.
Preferred Skills:
  • Experience supporting an SVP or C-suite leader in a global technology company.
  • Background coordinating cross-functional programs and operational cadences.
Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:
  • Competitive compensation and benefits.
  • Opportunities for growth with global clients.
  • A supportive, inclusive culture that values innovation and people.
  • Exposure to cutting-edge technologies and projects.


About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.

About the Company

B

BCforward

Headquartered in Indianapolis, Indiana, BCforward has an international reach as it provides business application and software solutions, personnel staffing and human resource services, and business process outsourcing programs. With more than a decade of proven successes for a variety of clients, our breadth of capabilities, established knowledge base and diverse team of experts combine to create something unique in the marketplace. We have the agility to work locally to solve problems on-time and on-budget, along with the strength to help clients innovate in pursuit of strategic goals on a global scale.

BCforward is looking for talented, well-qualified individuals to become a part of our team. We invite you to find out if your skills are a good match for the diverse local, national and international clients we serve.

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
Paid Sick Days, Professional Development, 401K, Employee Events, Life Insurance
FOUNDED
1998
WEBSITE
http://bcforward.com/

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