Executive Assistant/Personal Assistant

Executive Assistant/Personal Assistant- Holler Classic Family of Dealerships

Holler-Classic Family of Dealerships, an Automotive News Top 150 dealership group with 13 dealerships (and growing!) serving the Central Florida market, has been proudly family-owned since 1938. Our Buy Smart – Be Happy® brand promises include Our Best Price First, Pure and Simple® and Commission-Free Sales.

We are seeking a highly organized, initiative-taking, and dependable Executive Assistant/Personal Assistant to support Board members and their family members in both professional and personal responsibilities. The ideal candidate will be meticulous, discreet, and capable of overseeing a wide range of administrative and logistical tasks in a demanding environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Key Responsibilities:

• Safeguarding the family’s personal information, managing sensitive documents, and ensuring confidentiality while always exercising discretion
• Manage and maintain calendar, coordinate appointments, schedule meetings, and travel arrangements
• Manage and distribute company tickets for various venues
• Organize and prioritize incoming communications (emails, calls, mail) for multiple board members
• Screen and respond to emails and phone calls
• Run personal errands and assist with household or lifestyle tasks as needed
• Assist with caretaking of family pets including but not limited to:
  • Veterinarian visits
  • Daily walks
  • Grooming appointments
  • Bringing pets to work alongside you in office
• Prepare reports, documents, presentations, and correspondence
• Coordinate meetings and take minutes when necessary
• Assist with online research, bookings, and purchases
• Coordinate with internal and external stakeholders on behalf of the employer
• The ability to manage any issues that arise quickly and efficiently
• Perform other administrative and support duties as assigned

Requirements:

• Proven experience as a Personal Assistant or in a similar executive administrative role
• Flexible schedule availability
• Strong organizational and time management skills
• Ability to anticipate needs and keep family members on task
• Effective communication and interpersonal abilities
• Ability to work independently and oversee multiple tasks simultaneously
• Trustworthy, dependable
• Ability to adapt to changing priorities
• Proficient with Microsoft Office Suite
• Tech-Savviness: Familiarity with scheduling tools, apps, and digital resources that streamline day-to-day life
• Ability to work weekdays and weekends as needed
• Reliable transportation
• Valid driver’s license with acceptable driving record
• Acceptable background and drug screening

Job Type:

• Full-Time

Pay

• Will be spoken about during interview

Full Time Benefits:

• 401(k) & 401(k) Matching
• Employee Assistance Program
• Health Insurance
• Dental Insurance
• Vison Insurance
• Life Insurance
• Flexible Spending Account
• Paid Time Off After 6 months
• Referral Program
• Associate Discount Program

Schedule:

• Ability to work a flexible schedule

Holler and Classic Family Collection of Dealerships is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or other legally protected characteristics. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We participate in the E-Verify program. Upon an applicant's request, Holler and Classic Family Collection of Dealerships will consider reasonable accommodation to complete the application process. https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf