Sign upLog in

Executive Assistant

Orion Placement

Pittsburgh, PA

Apply
JOB DETAILS
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Aged Care, Balance Sheet, Communication Skills, Detail Oriented, Executive Assistant Skills , Financial Reporting, Healthcare, Intuit Quickbooks, Legal, Multitasking, Office Management, Organizational Skills, Personal Care, Personal Injury, Rentals, Reporting Skills, Telephone Skills
LOCATION
Pittsburgh, PA
POSTED
Today
Note: This position requires employees to be on-site five days a week at our client's Pittsburgh, PA office.

Note: The qualified candidate for this position must have experience with QuickBooks, strong organizational skills, and a proven record of dependability.

About Our Client

Our client is a reputable personal injury law firm that also operates a personal and elderly care healthcare business. They are seeking a dependable, detail-oriented professional to serve as the trusted right hand to the owner, managing a combination of executive assistant, personal assistant, and administrative tasks.

Job Description

  • Provide executive assistant and personal assistant support to the firm's owner
  • Conduct client intakes for the personal injury law firm
  • Manage accounts payable and limited receivables, entering transactions in QuickBooks
  • Prepare and maintain balance sheets and financial reports
  • Coordinate personal tasks such as vehicle rentals, gift orders, and special arrangements
  • Track rental tenant payments and coordinate contractor repairs as needed
  • Answer phones and provide professional client and vendor communication
  • Assist with settlements and prepare medical reports (training provided)
  • Proactively anticipate needs and act independently without constant direction
Qualifications
  • Professional QuickBooks experience required
  • Proven dependability and trustworthiness
  • Strong multitasking, organization, and communication skills
  • Previous executive assistant, personal assistant, or office management experience preferred
  • Legal or personal injury law firm experience is a plus, but not required
  • Comfortable managing both administrative and personal-support duties
  • Stable work history - no frequent job hopping
Why This Is a Great Opportunity
  • Stable, well-established personal injury law firm with a trusted owner
  • Varied work responsibilities - no two days are the same
  • Competitive pay, with room for growth for the right candidate
  • Healthcare benefits, periodic bonuses, and holiday perks
  • Possible hybrid schedule after demonstrating reliability
Benefits:
  • Health insurance
  • Paid time off

JPC-361

About the Company

O

Orion Placement

Resume Resources

Free Resume TemplatesFree Resume Builder