Executive Assistant - Police

Are you a highly skilled and proactive professional seeking an engaging opportunity in public service? The Pearland Police Department is seeking a motivated Executive Assistant to provide top-tier administrative support.

The Executive Assistant - Police earns a competitive hourly salary of $26.53 - $31.09based on experience. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle.

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT PEARLAND PD

Job Summary: The purpose of this class within the organization is to provide high-level administrative support to the City of Pearland's Police Department.

This class works under general supervision, independently developing work methods and sequences.

Essential Functions:

• Performs administrative functions such as receiving visitors, arranging conference calls, and scheduling meetings.
• Prepares correspondence on behalf of the Chief and Asst. Chiefs, such as letters of commendation, agendas and other written documents.
• Manages and maintains executives' schedules; makes travel arrangements for executives.
• Prepares, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinates and directs office services, such as records, departmental finances, and housekeeping, to aid executives.
• Answers phone calls and directs calls to appropriate parties or takes messages.
• Processes invoices for payment; scans invoices and packing slips; assists the training division with per diems and reimbursements.
• Prepares payroll by entering time, tracking time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll.
• Maintain confidential information by scanning, filing and archiving into software.
• Plan and prepare presentation for ceremonies and coordinate large scale trainings.
• Assist in compiling information for Public Information Requests.
• Maintain positive working relationship with organizations that support the Police Department.
• Provides trusted and confidential input to executives on a wide range of issues.

Education, Experience & Licenses:

• Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or closely related field.
• Requires four years mid- to senior-level administrative support or closely related experience.
• Valid Texas Driver's License
• Notary Public